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University College London, (we or us) is a company incorporated by Royal Charter (number RC000631) . Our registered office is at Gower Street, London, WC1E 6BT.
1. What is the purpose of this document?
1.1. We are committed to protecting and respecting your privacy. This privacy notice sets out the basis on which we collect and use personal data via the Lecturecast system both during lectures and access to recordings via our intranet site (Lecturecast).
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1.4. Please read this privacy notice carefully to understand what we do with your personal information and what rights you have in relation to our activities for the Lecturecast System.
2. What is personal data and our lawful basis for processing?
2.1. Personal data, or personal information, means any information relating to an individual from which that person can be identified. There are special categories of more sensitive personal information which require a higher level of protection (see further at section 4, below).
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2.5. Please note that we may process your personal information without your knowledge or consent where this is required or permitted by law.2.6
3. Information we collect from you and about you and how our use complies with the law?
Information we collect from you | ||
|---|---|---|
| Information | How we use your information | How our use complies with the law |
From lecturers, unless you opt out of lecture recordings, we collect your recorded image and voice, the content of your lecture (including any material that may be projected via a presentation or slide show, or any material projected via the lectern document camera) and the information contained therein as spoken by you during the lecture. | To provide recordings of the lectures after the event through the Lecturecast system. | Processing is necessary for the performance of our tasks in the public interest: providing educational courses and the ancillary activities to facilitate this task in line with our statement of tasks in the public interest. |
| From visiting lecturers or guest speakers we collect your recorded image and voice, the content of your lecture and the information contained therein as spoken by you during the lecture. | To provide recordings of the lectures after the event through the Lecturecast system. | We only record the lectures with your consent. |
| From students attending the lectures we collect your image if you enter the lecture theatre whilst recording is in process and any questions that may be asked and that may be caught by the microphone during the recording of the lecture. | To provide recordings of the lectures after the event through the Lecturecast system. | Processing is necessary for the performance of our tasks in the public interest: providing educational courses and the ancillary activities to facilitate such task in line with our statement of tasks in the public interest. |
| From students accessing recordings via the Lecturecast system we collect your username and access details. | To monitor use of the Lecturecast system and interaction with other parts of the UCL system. | Processing is necessary for the performance of our tasks in the public interest: providing educational courses and the ancillary activities to facilitate this task in line with our statement of tasks in the public interest. |
| From students accessing the interactive content associated with the lecture, we collect the notes, questions and any responses that are posted by you or the lecturers. Where you respond to questions, any responses will be anonymous to other students, but course tutors will be able to view your names. | To monitor use of the Lecturecast system. | Processing is necessary for the performance of our tasks in the public interest: providing educational courses and the ancillary activities to facilitate this task in line with our statement of tasks in the public interest. |
| Information we receive from third parties | ||
| From the Lecturecast system we receive analytics data on every student's usage of the interactive content. | To monitor use of the Lecturecast system. | Processing is necessary for the performance of our tasks in the public interest: providing educational courses and the ancillary activities to facilitate this task in line with our statement of tasks in the public interest. |
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