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University College London, (we or us) is a company incorporated by Royal Charter (number RC000631) . Our registered office is at Gower Street, London, WC1E 6BT.
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1. What is the purpose of this document?
1.1. We are committed to protecting and respecting your privacy. This privacy notice sets out the basis on which we collect and use personal data via the Lecturecast system both during lectures and access to recordings via our intranet site (Lecturecast).
1.2. This privacy notice applies to: lecturers and other staff within the University who use and access the Lecturecast System, visiting and guest speakers and students (you).
1.3. We are a data controller. This means that we are responsible for deciding how we hold and use personal information about you, and for explaining this clearly to you.
1.4. Please read this privacy notice carefully to understand what we do with your personal information and what rights you have in relation to our activities for the Lecturecast System.
2. What is personal data and our lawful basis for processing?
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Information we collect from you? | ||
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| Information | How we use your information? | How our use complies with the law? |
From lecturers, unless you opt out of lecture recordings, we collect your recorded image and voice, the content of your lecture (including any material that may be projected via a presentation or slide show, or any material projected via the lectern document camera) and the information contained therein as spoken by you during the lecture. | To provide recordings of the lectures after the event through the Lecturecast system. | Processing is necessary for the performance of our tasks in the public interest: providing educational courses and the ancillary activities to facilitate this task in line with our statement of tasks in the public interest. |
| From visiting lecturers or guest speakers we collect your recorded image and voice, the content of your lecture and the information contained therein as spoken by you during the lecture. | To provide recordings of the lectures after the event through the Lecturecast system. | We only record the lectures with your consent. |
| From students attending the lectures we collect your image if you enter the lecture theatre whilst recording is in process and any questions that may be asked and that may be caught by the microphone during the recording of the lecture. | To provide recordings of the lectures after the event through the Lecturecast system. | Processing is necessary for the performance of our tasks in the public interest: providing educational courses and the ancillary activities to facilitate such task in line with our statement of tasks in the public interest. |
| From students accessing recordings via the Lecturecast system we collect your username and access details. | To monitor use of the Lecturecast system and interaction with other parts of the UCL system. | Processing is necessary for the performance of our tasks in the public interest: providing educational courses and the ancillary activities to facilitate this task in line with our statement of tasks in the public interest. |
| From students accessing the interactive content associated with the lecture, we collect the notes, questions and any responses that are posted by you or the lecturers. Where you respond to questions, any responses will be anonymous to other students, but course tutors will be able to view your names. | To monitor use of the Lecturecast system. | Processing is necessary for the performance of our tasks in the public interest: providing educational courses and the ancillary activities to facilitate this task in line with our statement of tasks in the public interest. |
| Information we receive from third parties? | ||
| From the Lecturecast system we receive analytics data on every student's usage of the interactive content. | To monitor use of the Lecturecast system. | Processing is necessary for the performance of our tasks in the public interest: providing educational courses and the ancillary activities to facilitate this task in line with our statement of tasks in the public interest. |
4. Special Category Data.
4.1. We do not process particularly sensitive personal information in relation to the Lecturecast system as part of our usual course of business. However, we may process information relating to a health condition or disability otherwise in order to meet our legal obligation to make reasonable adjustments in the provision of our Lecturecast services.
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4.2.5. otherwise with your explicit consent.
5. Sharing your information.
5.1. We may share information collected via the Lecturecast system with third parties as follows:
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5.3. Data recorded via the Lecturecast system is processed by our third-party service provider, Echo360. All of our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes.
6. Automated decision-
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making.
6.1. Automated decision-making takes place when an electronic system uses personal information to make a decision without human intervention.
6.2. We do not envisage that any decisions will be taken about you using automated means, however we will notify you in writing if this position changes.
7. Data security.
7.1. We have put in place:
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8.2. Where a minimum retention period is required by law (such as retaining records for regulatory purposes) we comply with that minimum period plus up to 12 months to allow time for us to anonymise or delete information in accordance with our internal data management processes.
9. Your rights.
9.1. You have the following rights:
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