Users often assume that MyPortfolio works like Moodle in a number of important respects. Chief among them is relation to assessment. In that:
- After the deadline, submissions in a Moodle or Turnitin assignment inbox cannot be removed or changed by a student unless a tutor changes certain assignment settings to allow it.
- Anyone with tutor level permissions on a course in Moodle can access all the submissions made to any of its Moodle or Turnitin assignment inboxes on that course.
However, this is not necessarily the case in MyPortfolio, which is designed with the following features that allow students to continue working on their personal portfolios after a deadline. Namely:
- When a user simply shares their Page or Collection (of Pages) with another user or Group the Page/Collection author/owner can continue to edit it
- Those with whom a Page or Collection is shared cannot edit them although they may be allowed to comment on them and/or on individual component parts or blocks
- Pages or Collections shared with a Group can be seen by all Group members
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- Students need to be made members of a Group
- When a user is a member of a Group and the Group is configured to allow Submissionssubmissions, then the user can submit their Page or Collection to this Group until the deadline that has been set
- When a user submits their Page or Collection to a Group (as opposed to sharing it with the Group) then s/he is unable to edit it further
- Pages or Collections submitted to a Group, can only be seen by the Group Admins (not all members of the Group)
- If an Admin on a Group opts to Release a Page or Collection that was submitted to the Group, then the author/owner of the Page or Collection will be able to edit it once again.
If your students use the Journal tool in MyPortfolio you should also be aware that:
- When an Entry is made to a Journal in MyPortfolio it is time stamped when first saved.
- When an existing Journal Entry is edited the date and time remains unchanged (i.e. its creation date persists).
- Any Journal entry that is displayed on a Page/Collection that has been submitted to a Group cannot be edited until the Page/Collection is Released by an Admin on the Group.
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Hence, because Max shared if a student shares his Page with his tutors instead of submitting it to his class Group, he is will able to continue editing it for as long as he can login to MyPortfolio. Specifically, he is able to continue editing his past Journal entries and he can create and add new ones to his Page as well. Unfortunately, when he edits past Journal entries the date of the entry will not be updated accordingly.
Practices to adopt if you need assessments to remain unchanged overtime
Going forward, insist that students not only share their Page(s) with tutors, (essential i.e. if tutors need to see the student's work as it progresses), but that they submit it . But, most importantly require them to submit their personal portfolio to their class Group by the final deadline set by the Tutor. Then tutors must NOT Release submitted work even after they have assessed it. This approach will prevent the situation you now have with Max from recurring.
students from being able to change their work at any time, even after it has been graded.
Also, if students want to continue to work on their portfolio after the assessment deadline, (and Digital Education is happy for them to do so), then they are able to make copies of Pages and Collections at any time. Users may continue to edit these duplicate Pages/Collections although they won't be able to edit the Journal entries on the copies because they remain locked on the original Pages and Collections that have been submitted.
I hope this clarifies things and helps with how you instruct This information should clarify the difference between managing assessments in MyPortfolio vs Moodle and guide you on how to instruct your students to use MyPortfolio in the future.
When students use MyPortfolio to create independent work of which they are the sole author
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