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By Paul Amies
Introduction
These guidelines for UCL cataloguers are based on Best practices for cataloging DVD-video and Blu-ray discs using RDA and MARC21 prepared by the Online Audiovisual Catalogers Inc. Cataloging Policy Committee DVD/Blu-ray RDA Cataloging Task Force (Version 1.0, January 2015):
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e.g. 020 __ $a9781234567890$qdisc 2
028.4X Publisher number
Publisher number seems a useful piece of information to record. This is the number that generally appears at the bottom of the spine on the case of commercially produced discs. Record the number in $a exactly as it is presented on the resource, including spaces, punctuation and capitalisation. The name of the publisher is given in $b.
e.g. 028.42 $aP-SGB P919701001$bPathé
Only record ISBNs and publisher numbers. If the item you are cataloguing has neither of these then do not look for any other sort of identifier.
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(Dialogue in English and Italian)
008/35-37: spa
041.0_ $aspa$jeng$hspa
(Spanish language film issued with English subtitles)
008/35-37: swe
041.1_ $aswe$aeng$jeng$hswe
(Swedish language film with optional dubbed English soundtrack and subtitles)
008/35-37: zxx (no linguistic content)
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(Silent film with English intertitles ; NB. Subfield a is not used when zxx appears in 008/35-37)
1XX: Name (main entry)
It is very unusual for records for videos/DVDs to include a 1XX name main entry, but it can happen, particularly in the case of some video art which is written, directed, produced, performed and photographed by one person.
130: Preferred title
Check Library of Congress Authorities to see if an authorised heading is listed for the title you are cataloguing. If there is, use it in a 130 field.
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130.0_ $aKilling (Television program)
If you need to create a preferred title and there is no authorised heading, create one using the same format. A preferred title will be needed when the title conflicts with the title of another resource, or when the title has been released with different titles, which is often the case with foreign language films which are issued in the UK with a title in English.
e.g.
130.0_ $aPiel que habito (Motion picture)
245.14 $aThe skin I live in
Note that although there is (at the time of writing) no authorised heading in Library of Congress Authorities and the title does not currently conflict with the title of another resource, we will still include the qualifier “(Motion picture)”. This is a local policy decision.
In cases where further qualifiers are needed to break a conflict, use the year of release:
e.g.
130.0_ $aHairspray (Motion picture : 1988)
130.0_ $aHairspray (Motion picture : 2007)
245: Title proper (RDA 2.3.2)
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Transcribe the title from the disc label if possible. If the title is not on the disc label, transcribe it from the container. Do not include introductory phrases that are clearly not intended to be part of the title e.g. Sergei Eisenstein's Ivan the Terrible should be recorded as Ivan the Terrible; Disney presents Sleeping Beauty should be recorded as Sleeping Beauty. (The full version with the introductory phrase can be given as a variant title (246.33), but only do this if you feel strongly that this would help our users.)
NB. As we are not taking the title from the preferred source (the title frames), we need to specify in a 500 note where we have taken it from:
500.__ $aTitle from disc label.
500.__ $aTitle from container.
245: Parallel title (RDA 2.3.3)
Sometimes the title proper will also be given in another language. In these cases record the other title as a parallel title and give access in a 246.31 field:
245.14 $aThe flower of my secret =
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246.31 $aFlor de mi secreto
245: Statement of responsibility (RDA 2.4)
Transcribe the statement of responsibility from the disc label if it is clear and helpful.
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245 $cwritten and directed by Pedro Almodóvar.
Do NOT transcribe statements involving the name of the production company and “presents”:
e.g. 245 $cEl Deseo presents an Almodóvar film.
If there is no statement of responsibility on the disc label itself, look for a statement of responsibility relating to the director only on the container and use that. Take the information from IMDB if necessary.
Other roles (e.g. producer, editor, director of photography) will be recorded in a 508 note.
250: Edition statement (RDA 2.5)
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Record any statements that reflect the edition, or version of either the DVD or the film in the 250 field. If in doubt consider any statement including the words "edition, issue, version" as an edition statement. However, statements specifying a quite distinct remake or identifying one of several versions of a film are not edition statements.
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250.__$aCollector’s edition.
257: Country of Producing Entity
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This field does not map directly to any RDA element, but is useful information to record if it can easily be established. IMDB gives this information in the “Details” section of the main page for a film.
257.__ $aGermany
$2naf [this indicates that this is the form of name in the LC/NACO Authority File]
264: Publication statement (RDA 2.8)
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Place of publication: It is unusual for a place of publication to be stated on either the disc label or the packaging. It can often be found on the organisation’s website, but if no specific place can be found just give the country where you assume the disc has been published (given the format, certificate etc.) in square brackets:
264._1 $a[U.K.] :$bWarner Brothers Home Entertainment
Publisher: It can be difficult to identify the publisher of a DVD, as it is often the case that the names of various organisations are given on the disc label and on the container, none of which are explicitly stated to be the publisher. The publisher number given on the spine of the container often helps to identify the publisher (e.g. DOG285 is published by Dogwoof).
Date Date of publication: It is rare for a publication date to be given on the resource. You will often find a copyright date relating to the packaging, and we can assume that this is also the date of publication. Amazon is a useful source of information for publication dates. Give any dates not taken from the resource itself in square brackets:
264._1 $a[U.K.] :
$bWarner Brothers Home Entertainment,
$c[2014]
264._4 $c©2014
300: Carrier description
Extent (RDA 3.4)
Unit terms are taken from the list of carrier types at RDA 3.3.1.3. For DVD or Blu-ray discs use the carrier type “videodisc”.The total duration of the primary content (RDA 7.22) (e.g. the length of a feature film excluding any extra material which may be included on the disc) is recorded in brackets after the extent. Record duration using the abbreviations given in RDA Appendix B.7 (hr., min., sec.).
Sound content (RDA 7.18)
Record in $b whether the DVD has sound if it is specified on the disc, its packaging, or is easy to find out. Write sound if there is sound; write silent if there is no sound. N.B. It is important to think in terms of the DVD, not the original film: even the vast majority of silent films will have a musical soundtrack; make a note to clarify the matter if necessary. In case of doubt, record nothing.
See also terms in RDA 7.17.3.3.
Colour content (RDA 7.17)
Use the same criteria to determine whether the DVD has colour, in which case write colour, also in $b. If the DVD is in black and white, write black and white. If the video is in a mixture of colour and black and white, use a short phrase to make it clear, e.g. colour with black and white sequences. In case of doubt, record nothing.
Dimensions (RDA 3.5)
Give the size of a DVD or Blu-ray disc as 4 3/4 in. in $c.
Accompanying material (RDA 25.1)
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$e1 booklet (24 pages : illustrations ; 16 cm)
336: Content Type (RDA 6.9)
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$btdi
$2rdacontent
337: Media Type (RDA 3.2)
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$bv
$2rdamedia
338: Carrier Type (RDA 3.3)
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$bvd
$2rdacarrier
For a videocassette:
338.__ $avideocassette
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$hDolby [taken from list at 3.16.9.3]
$2rda
346: Video Characteristics (RDA 3.18)
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$eregion 2 [no prescribed terms; generally record the information as it is found on resource]
$2rda
380: Form of Work
Provide this if it falls in the following categories:
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380.__ $aTelevision program.
NOTES FIELDS
The following are the most commonly used notes fields in records for DVDs, and should be entered in this order:
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500 Extras/Special features.
505 Contents.
500: Note on title (RDA 2.17.2.3)
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Always make a note about the source of the title if it is not taken from the title screen. This will usually be “disc label” but we can also use “container” (for one-piece containers) or “box” (for containers with two or more pieces).
500.__ $aTitle from disc label.
500.__ $aTitle from container.
500.__ $aTitle from box.
546: Language of the content (RDA 7.12)
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Make a 546 note on the language and subtitles of the DVD. If more than three languages are given for subtitles, only record the most significant ones including at least English if present, and give the number of remaining languages.
546.__ $aIn Spanish with English subtitles.
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546.__ $aIn Italian with English subtitles; “making of” featurette in English.
511: Performer, Narrator, and/or Presenter (RDA 7.23)
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Cast members
List cast members as given on the box in a 511 field with first indicator 1. Use discretion to ascertain a suitable number of cast members. If the names of cast members appear on the front of the container, then use all of those. If no cast members are named on the front of the container use other sources (e,g, the cast list on the back of the container, often in the traditional “poster block” format, or the cast list given on IMDB). Generally do not list more than three, but use your judgment to include more (or less) if you think it is necessary. Use the spelling and form of name used on whatever source is consulted and separate each actor with a comma.
Other performers
For performers who are not actors, such as presenters or narrators in documentaries, use a 511 with first indicator 0 and format as for Cast members.
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508: Artistic and/or Technical Credit (RDA 7.24)
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In general, always include the following, where available from either the box OR IMDB:
- Director [NB. The director is repeated in the 508 field even when he/she is named in the statement of responsibility]
- Producer
- Editor
- Director of photography, or equivalent
- Writer of screenplay or script
- Music director, composer, or performer if one person or group chiefly responsibly
- Presenter or narrator (e.g. for documentaries)
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In general, do not include the following, unless they are particularly significant (e.g. multiple musical performers for a musical film, make-up for Planet of the Apes.):
Costume
Art director
Sound
Set
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Musical performers if more than one person or group
Preface each name or group of names with a statement of function, separating each name with a comma and each function with a semicolon.
508.__ $aDirector, Pedro Almodóvar ; producer, Esther García ; editor, José Salcedo ; director of photography, José Luis Alcaine ; music, Alberto Iglesias.
500: Based on
Make a note if the film was based on a particular work and this information is readily available:
500.__ $aBased on: The little book of paper clips / Marcel Proust.
500: History of the Work (RDA 6.7)
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Make a 500 for the original release date of a film, or the original broadcast date of a television programme. If the box and IMDB disagree, prefer the date given by IMDB. This is also a suitable place to record that the film was originally silent.
500.__ $a Originally released as a motion picture in 1969.
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500.__ $a Originally broadcast as a Danish television series in 2011.
Note that if the disc or set you are cataloguing contains more than one film then you should create separate 511, 508 etc. fields for each of the works, each starting with the title followed by a colon:
511.1_ $a Volver: Penélope Cruz, Carmen Maura, Lola Dueñas, Blanca Portillo, Yohana Cobo, Chus Lampreave.
508.__ $a Volver: director, Pedro Almodóvar ; producer, Esther García ; editor, José Salcedo ; director of photography, José Luis Alcaine ; original music by Alberto Iglesias.
505: Contents Note (RDA 25.1)
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For each item, add the duration in brackets if known.
245 04 $aThe century of cinema
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700: Authorised access points and relationship designators
Include access points for all the names listed in the title, statements of responsibility (245 field), cast note (511), and credits notes (508). Add as many entries as are needed, even if they number more than three.
Use relationship designators from RDA Appendix I.
These are the most commonly used designators in records for video recordings:
Relationship designators for motion pictures:
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film director W
actor E
film producer W
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screenwriter W
composer (expression) E
Relationship designators for television programmes:
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television director W
television producer W
creator W
Relationship designators for documentaries:
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narrator E
onscreen presenter E
Make entries for related works as appropriate using designators from RDA Appendix J:
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$aJonquet, Thierry.
$tMygale.
700.1_ $iTelevision adaptation of (work):
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$tPersuasion.
Examples
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The tag uclrdadvd has been added to DVDs already catalogued using RDA.