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- Students need to be made members of a MyPortfolio Group for your course.
- When a user is a member of a Group and the Group is configured to allow submissions, then the user can be asked to submit their Page or Collection to this Group. Submissions are time stamped and a submission deadline can be set.
- If group members (i.e. students) fail to either submit their personal portfolios to their Group, or share them with staff, then staff CANNOT see the Pages or Collections that their students have created in MyPortfolio for this assignment.
- When a user submits their Page or Collection to a Group (as opposed to sharing it with the Group) then s/he is unable to edit it further.
- Pages or Collections submitted to a Group, can only be seen by the Group Admins (NOT all members of the Group).
- Staff aren't automatically given the role of Group Admin in a Group unless they created the Group. If they need to be a Group Admin, a Group Admin on the same Group can change their role, or contact Digital Education.
- If an Admin on a Group opts to Release a Page or Collection that was submitted to the Group, then the student author/owner of the Page or Collection will be able to edit it once again.
If your students use the Journal tool in MyPortfolio you should also be aware that:
- When an Entry is made to a Journal in Journal in MyPortfolio it is time stamped when it is first saved.
- When an existing Journal Entry is edited the creation date and time remains unchanged (i.e. its creation date persists)but now in the current version of MyPortfolio, a Last updated date is added.
- Any Journal entry that is displayed on a Page/Collection that has been submitted to a Group cannot be edited until the Page/Collection is Released by an Admin on the Group.
Hence, if a student shares his Page with his tutors instead of submitting it to his class Group, he will able to continue editing it for as long as he can login to MyPortfolio. Specifically, he is able to continue editing his past Journal entries and he can create and add new ones to his Page as well. Unfortunately, when When he edits past Journal entries the date of the entry modification will not be updated accordinglyadded/updated but there will be no indication of the changes made.
Practices to adopt if submissions must remain unchanged overtime
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