Copies

When a questionnaire has a lot of similar content to a previously entered and verified questionnaire from that study, a copy of the questionnaire can be made in Archivist. The XML generated from the copy can then be imported to Archivist (see guidance on how to do this below). This saves a lot of time, as targeted changes can be made to the questionnaire rather than entering or reviewing and editing the content line-by-line; we can be confident that, when the content is the same, it does not need to be checked as the copied questionnaire has already been verified.

To identify the changes that need to be made, diffchecker can be used. This website allows you to upload two documents, and it will highlight the differences between the two. The enterer can then focus on making changes to the areas of the questionnaire which have been highlighted as being different from the previous questionnaire. This is ideal when there are only a handful of changes to be made.

Alternatively, the questionnaire can be scanned against the document that is being used for entry to ensure all the content is included and is in the correct order, making changes where needed. Similarly to parsed questionnaires, the content that is already included does not need to be checked as meticulously as content which has been entered from scratch, as the content has been copied from a verified questionnaire. That is, the question literals, code list categories, etc. should be correct.

How to copy a questionnaire in Archivist.

1. In Archivist, go to Admin > Instruments.