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Key Considerations

Generic times and dates can be used for most entries i.e. ‘Generic Date’.
Specifically labelled date response domains are created for significant dates, e.g. ‘Date of Birth’.
Duration is only used for a specific event with a beginning and end.

Date and time (Datetime) answers are used when the response to a question is a date, time or a measurable length of time (Duration).

Common Datetime answers:

Label	Type	Datetime Type	Format (ISO 8601)	Usage
Generic date	Datetime	Date	None	All date responses except date of birth or death
Date of birth	Datetime	Date	None	Response to all date of birth questions (cohort member, mother, other relations, etc.)
Date of death	Datetime	Date	None	Response for all date of death questions (cohort member, mother, other relations, etc.)
Generic time	Datetime	Time	None	All time responses except time of birth or death
Time of death	Datetime	Time	None	Response for all time of death questions (cohort member, mother, other relations, etc.)
Years Months	Datetime	Duration	PnnYnnM	Duration responses expressed in years and months
Hours Minutes	Datetime	Duration	PTnnHnnM	Duration responses expressed in hours and minutes

Date answers

Most date responses are entered as a ‘Generic date’ answer. When creating a Date answer, only the Label, Type and Datetime type fields are filled in.

Archivist Build / Response Domains:

Questionnaire: ALSPAC My Teenage Son

Questionnaire layout:

Archivist view (alspac_04_mtsd):

Note: Text included in a question response to indicate the date format ('day month year' in example above) is not entered as part of the question text as the format is implicit in the Date answer. See Transcribing guidance for additional information.

A 'Generic date' answer can be used if the question asks for the day, month, year; month, year; or just the year something occured. Answers to questions that ask for a day only in a month, or month only in a year, cannot be input as a Date answer. They are input as specifically labelled numeric answers. See example.

Specifically labelled Date answers

Specifically labelled Date answers are created only for unique, significant life events, e.g. birth date, death date. Date specific responses about different people (cohort member, mother, partner) do not require the creation of separate Date answers. For example, the same ‘Date of birth’ answer is used for all birth date responses in a questionnaire.

Time answers

Most time responses are entered as a ‘Generic time’ answer. When creating a Time answer, only the Label, Type and Datetime type fields are filled in.

Archivist Build / Response Domains:

The same ‘Generic time’ answer is used regardless of whether the time response in a questionnaire is unformatted or specified - for example ‘hour/minute’ or ‘24 hr clock’.

Questionnaire: HCS Overnight Urine Collection

Questionnaire layout:

Archivist view (hcs_2_clinic_10):

Note: As with date masks, text included in a question response to indicate the time format ('hh mm' in example above) is not entered as part of the question text as the format is implicit in the Time answer. See Transcribing guidance for additional information.

Specifically labelled Time answers

Specifically labelled Time answers are created only for unique, significant life events, e.g. time of birth, time of death. Question responses such as time of interview, test, measurement, sample, admission, completion, etc. are all entered as a ‘Generic time’ answer.

Duration answers

Duration answers are used when a question response requires a period of time answer. In order for a Duration answer to be used it must meet the following criteria:

The time period must be-

a specific event,
a continuous period of time,
sufficiently described, so that the start and end of the event are discrete time points, i.e. there are at least two time elements indicated in the question response (years, months; hours, minutes).

Responses that do not meet the above criteria for a duration answer are entered as numeric answers. Examples of time period responses that are not a duration can be found here.

Duration answers must have the Label, Type, Datetime type and Format fields entered. Text in the question indicating the duration period (e.g. … years, …months) is not included in the question text as the duration period is defined in the duration format field.

The Label should reflect the time elements in the duration, i.e. if a question has a Duration answer expressed in years and months, then the Duration answer would be labelled ‘Years Months’. The Datetime type is input as a ‘Duration’. The Format field defines the period of time contained in the question response using the ISO 8601 standard for displaying a duration. The standard takes the form of ‘PnnYnnMnnDTnnHnnMnnS’. Elements may be omitted if their value is zero, e.g. for an answer expressed as ‘Years Months’ the format would be ‘PnnYnnM’. For an answer expressed as ‘Hours Minutes’ the format would be PTnnHnnM.

Example 1 Questionnaire: ALSPAC Mother’s Lifestyle

Questionnaire layout:

Archivist Build / Reponse Domains:

Archivist view (alspac_96_ml):

Additional examples of questions with Duration answers can be found here.

Duration response with time period unspecified

If a time period response is for a specific event over a continuous period of time, but the response does not specify any time period units (years, months; hours, minutes, etc.), a Duration answer is created with the Format field left blank. The answer Label should reference the response asked about in the question. (i.e. Duration, Time taken).

Example 2 Questionnaire: BCS Parental Interview 1980

Questionnaire layout:

Archivist Build / Response Domains:

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Example 3 Questionnaire: NSHD Pupil’s Questionnaire 1962

Questionnaire layout:

Archivist Build / Response Domains:

Archivist view (nshd_62_cms):

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