Presentation Exam
Introduction
The guidance in this section relates to live presentations or Vivas delivered via Microsoft Teams. If you have been asked to create and submit a video or audio recording then please refer to the guidance on video assignments. For Vivas it is a UCL requirement that these are recorded. Other presentation assessments may also be recorded.
General Guidance
For any presentation it is good practice to rehearse your session in advance. To do this you may wish to present to those in your household. As part of your preparations you may want to prepare a script or a series of prompts. This will help you keep on track during your presentation and ensure that you do not miss any key points.
If you intend to share slides you may want to set-up the slideshow so that only the slides are visible. If you are using Microsoft PowerPoint you may want to select the Set Up Show option Browsed by an individual (Window), this feature is available on both Windows and Mac. Unfortunately, Keynote does not have an equivalent feature so you may wish to hide notes and the navigation panel. LinkedIn Learning has courses on Keynote 9 and PowerPoint for both Windows and Mac.
Microsoft Teams
If you have been asked to present or informed that your Viva will be conducted via a Microsoft Teams meeting. It is likely that you will have been added to a Microsoft Teams team for the purposes of the assessment. Teams can be accessed via Office365.
You will receive an email invitation that includes a link, by clicking on the link you will be able to join the meeting. All participants in a Microsoft Teams Meeting have the same privileges.
For more information see the Microsoft Office 365 guidance: Join a Teams meeting.
Using Teams
ISD has produced this video which explains a number of tools available for remote working. This includes Microsoft Office365 tools such as email, calendar, OneDrive and Teams and use of the virtual private network (VPN) and Desktop@UCL Anywhere for accessing central systems and software. This video has captions.
Sharing your screen or presentation
During the meeting it is likely that you will be required to share your screen or a presentation. This can be done via the Microsoft Teams meeting controls via Share .
View the Microsoft Office365 guidance:
Captions
It is possible to enable live captions during a Microsoft Teams meeting. However, they are only available to those using the Desktop App version of Microsoft Teams and captions are only available in English US at present.
The automatic captions need to be enabled at an individual user level during the Teams meeting and are not saved, they are not available in a recording of the meeting.
To turn on the automatic captioning whilst is a MS Teams meeting, click on the three dots in the meeting control panel.
Select Turn on Live Captions (preview, English US only). Live captions should now appear.
To turn off the live captions, click on the three dots and select Turn off Live Captions.
More information
For more information on how to use MS Teams see the LinkedIn learning course Microsoft Teams Essential Training.