WISEflow (also known as AssessmentUCL)

There are a number of different assessment tools and platforms supported at UCL. For more information on the most suitable option for your assessment, take a look at the Assessment Matrix!

WISEflow (AssessmentUCL/AUCL) is a dedicated end-to-end digital assessment platform with Portico integration, aimed at enhancing the design and delivery of assessment at UCL.

Link to WISEflow: https://uk.wiseflow.net/ucl

Select the UCL authenticator when logging in:

If the UCL authenticator is not available, click Search for your institution and select University College London - AssessmentUCL LIVE from the list:

A screenshot of different login authenticators for accessing AssessmentUCL (WISEflow). The button to search for an institution is highlighted.

If your department is thinking about running departmental assessments on WISEflow (AssessmentUCL), please view our recommendations and next steps for departments.

User guides:

Manager - Author - Marker (Assessor) - Moderator (Reviewer) - External Examiner (Reviewer) - Student (Participant)

What is WISEflow (AssessmentUCL) ?

The AssessmentUCL (WISEflow) platform is UCL's branding of the WISEflow platform. Guidance and documentation will refer to WISEflow (AssessmentUCL).

WISEflow uses different terminology to UCL so below are some useful definitions.

WISEflow terminology	UCL terminology

WISEflow terminology	UCL terminology
WISEflow	AssessmentUCL (WISEflow) (AUCL -(WISEflow)
Flow	Assessment e.g. exam, essay, report
Flow type	Assessment type e.g. oral, written exam, multimedia
Participant	Student
Assessor	Tutor (first or second marker)
Author	Module Lead, Tutor (or Exam Liaison Officer, Teaching Administrator)
Reviewer	Module Lead, External Examiner, Exam Board Chair
Manager	Exam Liaison Officers, Teaching/Programme Administrators
Supporter	Digital Assessment Advisor, Faculty Learning Technologist Leads, Digital Education Support Analysts and Central Assessment Team

What assessments can be run on WISEflow (AssessmentUCL)?

If you wish to run your assessments on WISEflow for the first time, it is recommended that you submit your request via MyServices at least 8 weeks in advance of the start date of the assessment.
See the guidance for departments or programmes considering onboarding their assessments to the WISEflow platform.

Flow Type	Description	Features	Suitable for following assessment types (refer to UCL's Assessment Operating Model)
FLOWassign	File-based assessment where students upload a PDF file submission (file size: 200MB)	PDF file (up to 200MB) Appendix (if enabled): files up to 5GB in other formats In-line annotations (e.g. highlighting) Turnitin similarity report Section based marking - via Rubric Based Assessments Mark input Summary comment Rubric marking	Take-home papers Coursework and other assignments (e.g. essays, reports) Dissertation/research project
FLOWlock	Tests with a set assignment, where participants write their submissions in an editor inside WISEflow. The assessment can be set up with or without the use of the WISEflow lockdown browser.	WISEflow lockdown browser (optional) Whitelisting of approved resources. In-built text editor and word count. Automatic saving.	Controlled-conditioned exams
FLOWmulti	Online assignments authored on the platform. Includes multiple question types, multiple-choice, interactive questions, multiple questions including essay type questions etc.	50 different question types available (free-text, embedded images etc) Auto-scored and manually scored questions. Statistics/ data analytics Annotation comment Section based marking available Mark input Summary comment Rubric marking	Controlled-conditioned exams with lockdown browser Take-home papers Quizzes and In-class tests
FLOWhandin	Allows submission of various digital formats (audio and video files) as well as PDF, Word and Excel. File limit: 5GB	Various digital formats accepted One or more files up to 5GB Mark input Summary comment Rubric marking	Coursework and other assessments (where Turnitin is not required - e.g. portfolios)
FLOWattend	Can be used as a grade and feedback repository. Nothing submitted in WISEflow.	Mark input Summary comment Rubric marking Assessment can be hidden from student view	Assessments where an online submission is not required.
FLOWoral	Enables administrative support of oral exams, such as scheduling oral exam slots. Nothing submitted in WISEflow, students are timetabled.	Markers can take notes digitally on the platform as student presents in-person or via web conference platform (Teams, Zoom etc) Mark input Summary comment Rubric marking	Practical exams
FLOWcombine	Supports sequential or conditional assessments where assessment is broken down into smaller elements.	Combination of file types Sequential or conditional assessments Formative assessment (tbc) Mark input Summary comment Rubric marking	Coursework and other assignments (e.g. portfolio, reflective journal, etc.)

Please note that WISEflow does not currently support peer review assessment whereby students assess the work of the fellow peers or alternatively they evaluate the peer contribution to a group project. If you are wanting support on running peer assessment, please contact your Faculty LT Lead.

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What role might I have on WISEflow?

You can have more than one role on the same assessment instance, and different roles on different assessment instances.

UCL role	Example AssessmentUCL (WISEflow) roles

UCL role	Example AssessmentUCL (WISEflow) roles
Tutor/Module Lead	Author to create assignment paper and rubrics Assessor to mark Reviewer to moderate any marking and in some cases to approval final assessment marks
Course Administrator Faculty Learning Technologist Lead Exam Liaison Officer	Manager to create assignments and track progress. Author to support the creation of online exam content (i.e. MCQs)
External Examiner	Reviewer to review assessments including student submissions and marking
Student	Participant
Post Graduate Teaching Assistants PhD students	Author to create assignment paper and marking rubrics Assessor to mark

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How do I log into WISEflow (AssessmentUCL)?

Login to WISEflow by using the direct link here: https://europe.wiseflow.net/login/license/568
Click on UCL.

You will be taken to the UCL sign in page, please enter your UCL username (remember to add '@ucl.ac.uk') and your password:

If this is your first time logging into WISEflow, you may be asked to accept the Privacy Policy.
You will now arrive on the WISEflow dashboard. Select the relevant tab at the top depending on the functions/role you need:

Participation = this tab is for Students taking assessments on the platform

Invigilation = this tab is for invigilators of assessments on the platform

Authoring = this tab is where you can author content (i.e. for MCQ exams) on the platform

Marking = this tab is where marking of assessments can take place

Reviewing = this tab is where moderating and reviewing of assessments can take place

Managing = this tab is where staff supporting assessments can manage the set up and delivery of assessments

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Who does what on WISEflow (AssessmentUCL)?

For the setting up of an assessment on WISEflow platform, the table below indicates the tasks that different UCL roles and teams will perform to manage assessments.

CAT = Central Assessment Team (often refered to as Central Exams Team/Services)
DAA/LT = Digital Assessment Advisor/Learning Technologist
FLTL = Faculty Learning & Technology Lead
ELO = Exam Liaison Officer in a Department
TA/PA = Teaching/Programme Administrator in a Department

	Centrally managed assessments				Departmentally managed assessments
Functions	Integrated	CAT	DAA/FLTL	ELO/TA	Integrated	CAT	DAA/FLTL	ELO/TA
Create assessment via SITS integration	Yes	Yes	No	No	Yes	Yes	Yes	No
Populate participation and assessment deadlines	Yes	Yes	No	No	No (manual)	Yes	Yes	No
Check/edit assessment basic information (quality check)		Yes	Yes	Yes		Yes	Yes	Yes
Add pdf file assignment: FlowAssign		Yes	No	Selected depts only		No	No	Yes
Add online assignment: FlowMulti		No	No	Yes		No	No	Yes
Add multimedia assignments: FlowHandin		No	No	Yes		No	No	Yes
Upload additional material to assessments		No	No	Yes		No	No	Yes
Add/edit cover sheet		Yes	No	No		Yes	Yes	No
Set up marking and feedback options		No	Yes	Yes		No	No	Yes
Add additional markers to assessment (Assessor role): users not recorded in SITS	Yes	No	No	Yes	Yes	No	No	Yes
Add additional moderators to assessment (Reviewer role): users not recorded in SITS	Yes	No	No	Yes	Yes	No	No	Yes
Add additional Authors to assessment: users not recorded in SITS	Yes	No	No	Yes	Yes	No	No	Yes
Add additional Managers: users not recorded in SITS	Yes	Yes	No	No	Yes	No	No	No
Section (item) based marking: allocate questions to markers - FlowMulti and Rubric based assessments		No	No	Yes