Manager (internal)


Please note, images in the guidance below can be expanded by clicking on them.

The manager role is designed for staff who are responsible for the administrative tasks associated with the assessment process. The manager creates the assessment or flow, and is also responsible for enrolling  students, markers, moderators, external examiners and invigilators onto the flow. 

The front page of the manager tab is the flow overview which lists all the assessment instances or flows you are managing, whether you have created them yourself or been assigned as co-manager. On the flow overview, you have a range of tool to help you sort and filter your list of flows to get the view you prefer to work from.

  1. This takes you to the FLOWseries overview. 

  2. This takes you to the FLOWcombine overview.

  3. The button Archived flows to the right contains previous flows which are no longer active, but which are stored in case you need to extract information from them.

  4. Basic search lets you filter the list of flows based on title, subtitle, code or flow id.

  5. Advanced search opens a window where you have more advanced features available to make your search even more precise.

  6. Search for flows a specific user is associated with. The result will also show the person role on each flow.

  7. Filter the list of flow based on a specific flow type chosen in the drop-down menu.

  8. Show flows based on your relation to them. Choose between showing flows you have created or flows you have been added as a manager to.

  9. Will open additional filters for the phase you are currently viewing.

10. Choose the phase you want the list of flows to show. The phases are representative of the state the flow is currently in.
11. This button opens the settings for the list of flows. It allows you to toggle which columns you want in the list and it will save your preferences, so you do not have to set them each time you log in.
12. Click Open to go to the flow or click the small icon to the left to open the flow menu that allows you to go straight to a specific subpage of the flow.

The required assessment type determines which flow type needs to be used. Examples of common assessments and the recommended flow types are listed below.

Assessment type

Recommended Flow type


What the student submits

What the marker can record

Assessment type

Recommended Flow type


What the student submits

What the marker can record

Open book exams, Essay submissions, Dissertations, reports




Mainly used for course work or open-book examinations where the submission handed in is a PDF file.

Group submissions are possible. Student groups can be random, populated from a spreadsheet, or selected by the student. Assessment feedback and grade goes to all students in a group, with the option to overwrite grades for individual students.

PDF file (up to 200mb)


  • Mark

  • Summary Comment 

  • In-line annotations (e.g. highlighting)

  • Rubric marking

Written unseen exams, Multiple choice question (MCQ) exams



Used for exams with multiple question types, including multiple-choice, math, interactive questions etc. The FLOWmulti assignment is authored in AssessmentUCL where 50 types of different question type can be used in various combinations. The FLOWmulti assignment can contain both auto scored and manually scored questions.

The flow can be with or without the use of the lockdown browser depending on the type of exam.

Online exam with multiple question types including MCQ and Essay responses

For each section/question a marker can be assigned to provide:

  • Mark.

  • Summary Comment.

  • Annotation comment.

Digital assets (video, audio, website)



Allows for students to submit files in various digital formats. Students can hand in formats such as PDF, Word, Excel, audio and video files etc. When the participation period ends, the files are made available to the assessors to be downloaded and reviewed.

One or more files up to 5GB

  • Mark

  • Summary Comment 

  • Rubric marking

OSCE or Viva timetabling




Enables administrative support of oral exams. Exams can be scheduled over several days with the associated students and markers allocated to the exam schedule.

Markers can see a list of students and the exam schedule. The marker can take notes digitally on the AssessmentUCL platform as the student presents either in person or via a web conference platform such as Teams or Zoom.

Nothing submitted in AssessmentUCL, students are timetabled


  • Mark

  • Summary Comment 

  • Rubric marking

Invigilated written unseen or Multiple choice question (MCQ) exams



The student’s computer is secured, allowing only the use of the FLOWlock Text Editor, preventing the use of aids during on-site exams. The students write their assignment in the editor and upload it within the time frame (participation period). Students can also be allowed to capture hand written responses with their webcam, and specific websites or resources if required.

Please note that the locked down browser is typically for invigilated exams. Getting students to use a locked down browser without invigilation does not guarantee they will be unable to access additional resources, e.g. they can simply use another electronic device.

Online exam in a locked down browser

  • Mark

  • Summary Comment 

  • In-line annotations (e.g. highlighting)

  • Rubric marking

Combinations of the above e.g. a report submission using a FLOWassign followed by a media submission using FLOWhandin



Allows for the creation of a main assessment  and the subsequent addition of additional assessments. FLOWcombine makes it easy for students, markers and moderators to be added to multiple assessments.


Combination of file types

Depends on flows that are used

Similar to FLOWcombine, with the addition of a final assessment.




FLOWseries supports course assessment that consist of several assessments that culminate in a final exam (a FLOWmulti).

A series of assessments can also be combined to generate a final "scoreboard" where component marks can be totalled to reach a final mark. This is similar to the Gradebook in Moodle.


Combination of file types, and online exam

Depends on flows that are used

Attendance registration



FLOWattend allows recording the attendance of students.

Nothing submitted in AssessmentUCL

  • Mark

  • Summary Comment 

  • Rubric marking

Create assessment instance (flow)

Assessment (flows) will be automatically created via Portico integration. When a manager logs into AssessmentUCL they will be able to view and search for the module related to the assessment instance.


Basis settings

Pre-populated fields:

  1. Assessment title: Flow title

  2. Assessment sub-title: Flow sub-title

  3. Students attached to an assessment instance: participants on the flow

  4. Flow type; e.g Assign or Multi 

  5. Participation Start and End date/time

  6. Assessment Start and End date/time

  7. Anonymous participants - set to Candidate number

  8. Marking scheme: Assessment type


Manual updates

A manager needs to manually upload the following sections/fields of a flow (assessment instance):

  1. Attach assignment (exam paper) - To be handed out tab

  2. Cover sheet: add fields to the Cover sheet

  3. Add associates to a flow: e.g. author or manager

  4. Flow settings; e.g. marking method

  5. Add markers and moderators to a flow

  6. Attach Rubric to a flow

  7. Anonymous internal assessors

The AssessmentUCL platform is integrated with Portico. When you are creating a new flow, you will need to select a relevant module from Portico/SITS to pull the data through from Portico. This will ensure that the following data is pre-populated using Portico data:

  1. Module code

  2. Assessment pattern

  3. Students attached to each assessment component


How to create a flow

Click on the green button Create in the top right-hand corner and select New flow.

From Choose source list: select SITS Assessments

Enter Module code and Academic year - > click Fetch list

From the list select the relevant assessment instance → click + Select button.


  • AMER0038 = module code

  • A4U = Level e.g. undergraduate

  • Subtitle = method of assessment e.g. coursework

  • 2020 = academic year

Click Show source data button to check all the Portico data is correct; e.g. participants (students).


Manage assessment instance (flow)