Introduction
The guidance in this section relates to live presentations or Vivas delivered via Blackboard Collaborate. or Microsoft Teams. If your assessment requires students to create and submit a video or audio recording then please refer to the guidance on video assignments. For Vivas it is a UCL requirement that these are recorded.
Set expectations for participation
It is important to set expectations for your participants within a session, this is particularly important for assessments.
You may wish to inform your participants about:
- How you will communicate within the session;
- What role student(s) will have and when;
- When participants are expected to participate and how this will be managed, e.g. with simple 'hand raising' functionality;
- How partcipants are expected to participate, e.g. with use of visual cues, and verbally or within the text chat;
- Whether the session is being recorded.
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Blackboard Collaborate: General Guidance
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Familiarise yourself with Blackboard Collaborate and review the Moderator Checklist. If the session will have External Examiners then Guest Links will need to be generated and shared prior to the session. Please do not share Guest Links with anyone other than those that require them as anyone with the link will be able to join the session.
Set expectations for participation
It is important to set expectations for your participants within a session, this is particularly important for assessments.
You may wish to inform your participants about:
- How you will communicate within the session;
- What role student(s) will have and when;
- When participants are expected to participate and how this will be managed, e.g. with simple 'hand raising' functionality;
- How partcipants are expected to participate, e.g. with use of visual cues, and verbally or within the text chat;
- Whether the session is being recorded.
Setting Up a Collaborate Session
Collaborate sessions are set up by adding an activity within Moodle. This video (17 minutes) shows how to set up a Blackboard Collaborate room within Moodle and use it for a live seminar or teaching event. Thanks to Ian Calder, UCL School of Management, for giving us permission to use this video. This video has captions and a transcript.
Alternatively, follow the instructions in the Blackboard Collaborate Resource Centre article Creating a Collaborate Session.
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ISD has produced this video which explains a number of tools available for remote working. This includes Microsoft Office365 tools such as email, calendar, OneDrive and Teams and use of the virtual private network (VPN) and Desktop@UCL Anywhere for accessing central systems and software. This video has captions.
Teams
For student presentations or Vivas, you may wish to create a Microsoft Teams team for the purposes of assessment. View the Microsoft Office365 guidance: Get your team up and running.
Further information is available in the Go-to guide for team owners.
Meetings
Unlike Blackboard Collaborate, all participants in a Microsoft Teams meeting have the same privileges.
Set-up and joining a meeting
Microsoft Teams meetings can be scheduled from within Microsoft Teams or from Outlook:
It is recommended that those not speaking mute their audio.
Recording a meeting
Any participant from UCL in a MS Teams meeting can start and stop the recording of a meeting, but only one recording can be made. It is recommended that this is facilitated via the lead assessor.
- To start the recording of a MS Teams meeting, click on the three dots in the meeting control panel.
- Select Start recording.
- To stop the recording, click on the three dots and select Stop recording.
The recording happens in the cloud, and is saved to Microsoft Stream. For more information see the Office 365 guidance: Record a meeting in Teams.
Once the recording has been processed a link to the recording will be available in the meeting chat. This will be available for seven days. Anyone who participated in the meeting can access this link and download the recording.
Captions
It is possible to enable live captions during a Microsoft Teams meeting. However, they are only available to those using the Desktop App version of Microsoft Teams and captions are only available in English US at present.
The automatic captions need to be enabled at an individual user level during the Teams meeting and are not saved, they are not available in a recording of the meeting.
To turn on the automatic captioning whilst is a MS Teams meeting, click on the three dots in the meeting control panel.
Select Turn on Live Captions (preview, English US only). Live captions should now appear.
To turn off the live captions, click on the three dots and select Turn off Live Captions.
More information
For more information on how to use MS Teams see the LinkedIn learning course Microsoft Teams Essential Training.