Lecturecast October 2017
This task is performed by Lecturecast Instructors to publish a Lecturecast capture to publish content to a class.
The term 'capture' is used throughout Lecturecast ALP to describe a video recording.
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To navigate to Lecturecast ALP via Moodle, refer to the Lecturecast ALP – Learning the Basics training guide.
Definitions
Material captured by the Lecturecast service is only intended for UCL students and should be not be shared beyond this
audience. All material captured must be accessed via an authenticated UCL login.
An overview of the different event types is provided below:
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Event Type
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Teaching Event
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Module Code
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Lecturecast Recording
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Modular
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Yes
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Yes
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Automatically published to relevant Lecturecast section
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Non-Modular
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Yes
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No
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Manually published from Instructor Personal Library to relevant Lecturecast section
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Special
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No
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No
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Unavailable
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- Teaching events which have a module code e.g. ECON1001
- Typically part of an undergraduate or postgraduate program
- Once captured, Lecturecast recordings will be available via the relevant Lecturecast section
Non-Modular events
- Teaching events which do not have a module code.
- Typically part of an undergraduate of postgraduate program but not associated with a module code e.g. a shared or
common introductory lecture taught across multiple courses - Once captured, Lecturecast recordings of non-modular events will be available in the Personal Library of the person
who scheduled the recording - Recordings can be published from this location into any Lecturecast section on which the person making the booking
is an instructor
Special events
The Lecturecast recording system is not suitable for special events. DO NOT attempt to schedule a special event using Lecturecast.
If you have a requirement for a special event, please contact the UCL Media Production team at video@ucl.ac.uk. This team
will help you to identify the best method for capturing and publishing your special event.
- Special events are non-teaching events that are not part of an undergraduate or postgraduate taught program, e.g. an
inaugural lecture, conference, outreach events etc.
- Any special event video and content captured using the Lecturecast system will not be available to access or view.
1. Schedule a Lecturecast recording
1.1 Search for an event
1.1.1 Select the search type
Select the search type. For non-modular events use the search type: Location to search for events by room name.
1.1.2 Enter your search parameters
Enter the room name and then click the 'Search' button to view all events for the room.
1.1.3 Search results are displayed in the 'Events' tab
Events matching your search criteria are displayed.
1.1.4 Select the 'Unscheduled Events' tab
You can only create a schedule for an event with STATUS: 'UNSCHEDULED'. Select the 'Unscheduled Events' tab to
view unscheduled events for your search criteria.
1.1.5 Find your non-modular event
Use the filters to find your non-modular event.
Non-modular events do not have a Module Code.
1.2 Create a schedule for an event
1.2.1 Select an event
Use the check box to select the event you wish to schedule.
1.2.2 Select the options for your recording
Ensure the 'Auto Available' option is de-selected when scheduling non-modular event recordings. Use the check boxes
to select/deselect the capture options as required.
1.2.3 Create the schedule
Click the 'Create Schedule' button.
1.2.4 Acknowledge the confirmation
Click the 'OK' button.
1.2.5 Select the 'Scheduled Events' tab
Click the 'Scheduled Events' tab to view the event you just scheduled.
Use the filters, if required.
2. Edit the schedule details
2.1 Select an event to edit
You can only edit one schedule at a time. The edit option becomes unavailable if you have more than one event selected.
2.2 Open the Edit Schedule screen
Click the 'Edit Schedule' button to open the Edit Schedule screen for the selected event.
2.3 Edit the schedule details
The event will not have a Module Code. Ensure all the schedule details are correct for the recording. Once you have edited your
recording details, click the 'Save' button, then click 'OK' to save your changes.
You can edit the following for a scheduled recording of a non-modular event:
- EVENT TITLE: Give the recording a meaningful name so it can easily be found
- PRESENTER'S NAME: Add/remove presenters
- SCHEDULED RECORDING DETAILS: Change the recording duration within the room booking window using the slider
- ADDITIONAL CAPTURE INFO: Change the capture information to reflect what will be captured during the event
- AUTO AVAILABLE: De-select this option for non-modular event recordings
3. Manage your event recording
Recordings created for non-modular events are available in the Personal Library of the person who scheduled the recording.
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1.
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Navigate to Lecturecast ALP
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Refer to Lecturecast ALP – Logging In for more instructions on how to do this.
You can also access Lecturecast ALP via your Moodle courses and then access your personal library as described in the steps below.
3.2 Access your Personal Library
Click the 'Library' option in the task bar to navigate to your Personal Library.
3.3 Access the options for the relevant recording
Find the recording which corresponds to your event and click on the drop down arrow for that recording.
3.4 Publish the recording to a Lecturecast section
Recordings of non-modular events can be published from your Personal Library into any Lecturecast section on which you are an instructor.
Select the 'Share' option to publish the recording to a course.
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Select the relevant publishing and availability options for the recording, then select 'PUBLISH' to publish the recording.
3.5 Download the recording
Recordings of non-modular events can also be downloaded and then uploaded to another media platform if required.
Select the 'Download' option.
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