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- All microscopes MUST be booked before use; even if this means booking immediately before use. The Agendo system can be accessed from the confocal microscope computers, so a reservation can be made from the microscope system before the start of a session if necessary.
- The system will not allow you to reserve an appointment if the start time has already passed. If you cannot reserve time because of this, reserve whatever time you subsequently require for the current session. You may also send an email to lmcb-lm-help@ucl.ac.uk to ask a member of LM staff to book time in the past
- If you have reserved time on a microscope, but you know you will not be able use it, you MUST delete the reservation from the booking system before the start of the reserved time.
- If you cancel your slot less than 2 hours before it is due to begin you MUST send an alert to the Agendo or lmcb-lm-users@ucl.ac.uk mailing lists (see section on alerting users below). This is to prevent the machine being left on by previous users who still think you are going to use it, and to alert potential users to the free slot.
- Whenever you finish or cancel your session you MUST find out if anyone has reserved a slot after you. You may have received an email with this information, but you must still check the booking system. This must be done at the end of the time you reserved if possible.
- If you are the last user you must MUST shut the machine down, even if it is early in the day. This should be done after you use your slot or, if you do not want to use the slot, immediately after you cancel it.
- If you want to cancel your reservation after the start of your time slot, or if you finish more than an hour early, you MUST send an email to the mailing list to alert others. You are responsible for shutting the machine down if there are no users booked after you. Note that the booking system does not allow you to delete slots that have already begun.
The above rules are designed to preserve the life of the confocal systems ; particularly the lasersand to ensure everybody has fair access to the machines. Failure to observe the rules them will initially result in a warning email. If a user continues to leave the machines on, the user will be sin binned and , after which booking privileges will be removed; initially for one week but increasing to two weeks, three weeks etc. if the problem continues. Warnings and sin binnings other penalties will elapse after six months if there have been no more infringements.
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