Lecturecast ALP - Publish a capture

Lecturecast October 2017

This task is performed by Lecturecast Instructors to publish a Lecturecast capture to a class.

The term 'capture' is used throughout Lecturecast ALP to describe a video recording.

A 'class' is a container in Lecturecast ALP which holds content specific to a single teaching and learning event.

To navigate to Lecturecast ALP via Moodle, refer to the Lecturecast ALP – Learning the Basics training guide.

Definitions

Material captured by the Lecturecast service is only intended for UCL students and should be not be shared beyond this
audience. All material captured must be accessed via an authenticated UCL login.

An overview of the different event types is provided below:

Modular events

• Teaching events which have a module code e.g. ECON1001
• Typically part of an undergraduate or postgraduate program
• Once captured, Lecturecast recordings will be available via the relevant Lecturecast section

Non-Modular events

• Teaching events which do not have a module code.
• Typically part of an undergraduate of postgraduate program but not associated with a module code e.g. a shared or
  common introductory lecture taught across multiple courses
• Once captured, Lecturecast recordings of non-modular events will be available in the Personal Library of the person
  who scheduled the recording
• Recordings can be published from this location into any Lecturecast section on which the person making the booking
  is an instructor

Special events

The Lecturecast recording system is not suitable for special events. DO NOT attempt to schedule a special event using Lecturecast.

If you have a requirement for a special event, please contact the UCL Media Production team at video@ucl.ac.uk. This team
will help you to identify the best method for capturing and publishing your special event.

• Special events are non-teaching events that are not part of an undergraduate or postgraduate taught program, e.g. an
  inaugural lecture, conference, outreach events etc.

• Any special event video and content captured using the Lecturecast system will not be available to access or view.

1. Schedule a Lecturecast recording

1.1 Search for an event

1.1.1 Select the search type

Select the search type. For non-modular events use the search type: Location to search for events by room name.

1.1.2 Enter your search parameters

Enter the room name and then click the 'Search' button to view all events for the room.

1.1.3 Search results are displayed in the 'Events' tab

Events matching your search criteria are displayed.

1.1.4 Select the 'Unscheduled Events' tab

You can only create a schedule for an event with STATUS: 'UNSCHEDULED'. Select the 'Unscheduled Events' tab to
view unscheduled events for your search criteria.

1.1.5 Find your non-modular event

Use the filters to find your non-modular event.

Non-modular events do not have a Module Code.

1.2 Create a schedule for an event

1.2.1 Select an event

Use the check box to select the event you wish to schedule.

1.2.2 Select the options for your recording

Ensure the 'Auto Available' option is de-selected when scheduling non-modular event recordings. Use the check boxes
to select/deselect the capture options as required.

1.2.3 Create the schedule

Click the 'Create Schedule' button.

1.2.4 Acknowledge the confirmation

Click the 'OK' button.

1.2.5 Select the 'Scheduled Events' tab

Click the 'Scheduled Events' tab to view the event you just scheduled.

Use the filters, if required. 

2. Edit the schedule details

2.1 Select an event to edit

You can only edit one schedule at a time. The edit option becomes unavailable if you have more than one event selected.

2.2 Open the Edit Schedule screen

Click the 'Edit Schedule' button to open the Edit Schedule screen for the selected event.

2.3 Edit the schedule details

The event will not have a Module Code. Ensure all the schedule details are correct for the recording. Once you have edited your
recording details, click the 'Save' button, then click 'OK' to save your changes.

You can edit the following for a scheduled recording of a non-modular event:

• EVENT TITLE: Give the recording a meaningful name so it can easily be found
• PRESENTER'S NAME: Add/remove presenters
• SCHEDULED RECORDING DETAILS: Change the recording duration within the room booking window using the slider
• ADDITIONAL CAPTURE INFO: Change the capture information to reflect what will be captured during the event
• AUTO AVAILABLE: De-select this option for non-modular event recordings

3. Manage your event recording

Recordings created for non-modular events are available in the Personal Library of the person who scheduled the recording.

3.1 Log in to Lecturecast ALP

Access Lecturecast ALP directly via the Lecturecast ALP login screen.
Refer to Lecturecast ALP – Logging In for more instructions on how to do this.

You can also access Lecturecast ALP via your Moodle courses and then access your personal library as described in the steps below.

3.2 Access your Personal Library

Click the 'Library' option in the task bar to navigate to your Personal Library.

3.3 Access the options for the relevant recording

Find the recording which corresponds to your event and click on the drop down arrow for that recording.

3.4 Publish the recording to a Lecturecast section

Recordings of non-modular events can be published from your Personal Library into any Lecturecast section on which you are an instructor.

Select the 'Share' option to publish the recording to a course.

Select the relevant publishing and availability options for the recording, then select 'PUBLISH' to publish the recording.

3.5 Download the recording

Recordings of non-modular events can also be downloaded and then uploaded to another media platform if required.

Select the 'Download' option.

Up to three options will be available for downloading (depending on what was captured):

1. The screen (with audio)
2. The presenter (with audio)
3. Audio only

Select the relevant option for downloading then select 'DOWNLOAD' and follow the prompts to download the media file.