Keywords: enrolment, category, department, undergraduate, postgraduate, access, editor, edit, editing
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Who can assign category level access?
If someone in your Department has Only the Digital Education team can assign category level access they will be able to enrol you (see below for how to find them). However, approval from the Head of Department should be sought for any new enrolments at a category level as this grants access to a large number of courses. If no-one in your department has
How to gain Moodle category level
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access?
There are two types of roles below:
Read-only role: Written (email) confirmation from the Head of Department will need to be sent to Digital Education (digi-ed@ucl.ac.uk) to request access for particular staff.
Editing roles: In order
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for any UCL member of staff to gain editing category level
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admin rights in Moodle,
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you will need to complete
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Before I start...
If you do not know who has category level course administrator access for your department's Moodle courses, go to one of your Moodle courses and follow these steps:
- In the Settings block, click Users and then Enrolled Users
- Filter the Enrolment methods to show only those with Category enrolments. Click Filter.
- You will need to contact one of the people listed here and ask them to assign you with Course Administrator, Tutor or MyFeedback Departmental Administrator access.
If no-one in your department has category level course admin access yet, the appropriate person will need to follow the process listed above.
How do I set one up?
A category level Moodle Course Administrator can add other staff or assign the MyFeedback Departmental Administrator role by following these steps:
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- NB: This might involve clicking through to sub categories. You should aim to give access to the smallest number of courses if possible, i.e. choose the most low level category you can.
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’ course, which is available at: https://moodle.ucl.ac.uk/course/view.php?id=9682 and a provide a written email confirmation from the Head of department specifying the particular staff and Moodle category that you or they require access too. The written email confirmation from the Head of Department will need to be sent to Digital Education (digi-ed@ucl.ac.uk).
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Further guidance on Category enrolments is available from moodledocs. If you find any inaccurate or missing information you can even update this yourself (it's a communal wiki). If you have a specific question about the tool please contact the Digital Education team. |
Caution
Note that if you are enrolled at category level you may need to search for a course and enrol yourself on it for it to show in your Course Overview when you log in.
Enrolling someone with a course administrator role means they will receive email alerts every time someone posts to an announcements forum that is set to 'force subscribe' (the default setting). They can disable all their alerts, but this means if that person is actually teaching or supporting a few of these Moodle courses, they will miss important information. A better To avoid the emails an option is to enrol them be enrolled at category level with the 'no-email' role to stop discussion forum emails from all courses, and then enrol the staff member as the standard course administrator on the courses they are actively teaching / supporting to ensure they still receive these communications.
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