Keywords: enrolment, category, department, undergraduate, postgraduate, access, editor, edit, editing
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Types of Moodle category roles?
| Role | Description |
|---|---|
| Leader | Leader can do anything within a course, including enrolling students, editing content, adding activities and grading students. This role is identical to the Course Administrator/Tutor roles, but with an alternative name. |
| Tutor | Tutors can do anything within a course, including enrolling students, editing content, adding activities and grading students. This role is identical to the Course Administrator role, but with an alternative name. Used for academic staff who require edit access. |
| Course Administrator | Course Administrators can do anything within a course, including enrolling students, editing content, adding activities and grading students. This role is identical to the Tutor role, but with an alternative name. Used for non-academic staff who require edit access. |
| Course Administrator (No E-Mail) | Course Administrators can do anything within a course, including enrolling students, editing content, adding activities and grading students. This role is identical to the Tutor role, but with an alternative name. Used for non-academic staff who require edit access. THIS ROLE DOES NOT RECEIVE E-MAIL NOTIFICATIONS. Can only be assigned at Category level. |
| Non-editing Tutor | Non-editing tutors can view and grade students' work, but may not edit content or alter activities or resources. It is used for academic staff, external examiners and teaching Assistants assistants who can grade student work but DO NOT require edit access. |
| Non-editing Tutor (No E-Mail) | Non-editing tutors can view and grade students' work, but may not edit content or alter activities or resources. It is used for academic staff, external examiners and teaching Assistants who can grade student work but DO NOT require edit access. THIS ROLE DOES NOT RECEIVE E-MAIL NOTIFICATIONS. Can only be assigned at Category level. |
| Staff Observer | Can view courses, including hidden courses and activities, but may not grade students, edit content or alter activities. This role may be suitable for staff such as those in the Library, Digital Education or Arena. |
| MyFeedback Departmental Administrator | Allows Departmental Administrators to view MyFeedback student assessment reports for their department. |
| Accessibility Assistant | Accessibility assistants can view and edit course content, and access Ally's feedback and course report. They cannot view or edit grades or assignment feedback. |
| Faculty Learning Technologist | Faculty Learning Technologist can do anything within a course, including enrolling students, editing content, adding activities and grading students. THIS ROLE DOES NOT RECEIVE E-MAIL NOTIFICATIONS. Can only be assigned at Category level. |
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Only the Digital Education team can is permitted to assign category level access. However, approval Approval from the Head of Department should be sought for any new enrolments at a category level as this grants access to a large number of courses.
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Read-only / Non-editing role: A written email confirmation from the Head of Department will need to be sent to Digital Education (digi-ed@ucl.ac.uk) to request access for particular staff.
Any editing roles: In order for any UCL member of staff to gain editing category level admin rights in Moodle, you they will need to complete the ‘Administering your Moodle’ course, which is available at: https://moodle.ucl.ac.uk/course/view.php?id=9682 and a and provide a written email confirmation from the Head of department Department specifying the particular member of staff and and the Moodle category that you or to which they require access too. The written email confirmation from the Head of Department will need to be sent to Digital Education (digi-ed@ucl.ac.uk).
Caution
Do not provide other members of staff with category level access. It is a trusted role with unrestricted access to all Moodle courses within a category and thus requires Head of Department approval with access managed by the Digital Education team. Please see the instructions above for how to gain category level access.
Note that if you are enrolled at category level you may need to search for a course and enrol yourself on onto it for it to show in your Course Overview when you log in.
Enrolling someone with a course administrator role means they will receive email alerts every time someone posts to an announcements forum that is set to 'force subscribe' (the default setting). They can disable all their alerts, but this means if that person is actually teaching or supporting a few of these Moodle courses , then they will miss important information. To avoid the emails an emailed announcements, one option is to be enrolled at category level with the 'no-email' role to stop discussion forum emails from all courses, and then to enrol the staff member as the a standard course administrator on the courses they are actively teaching / supporting to ensure they still receive these communications.
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