After successful completion of AFM training and the LCN health and safety induction, users are given an account on the Agendo booking system that will allow them to reserve time on the AFM instrument/s they have been trained on. Please see the Agendo Quick Start Guide for information on how to start using the booking system.
General Booking Rules
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These rules apply to all the microscopes, but for microscopes with their own booking rules (e.g. the Vox), where there is a conflict between the general rules and the microscope-specific rules the latter will take precedence over the general rules.
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- All AFM instruments MUST be booked before use; even if this means booking immediately before use. The Agendo system can be accessed from the confocal microscope computers, so a reservation can be made from the microscope system before the start of a session if necessary
- Bookings can take place between 8am to 9pm.
- The system will not allow you to reserve an appointment if the start time has already passed. If you cannot reserve time because of this, reserve whatever time you subsequently require for the current session. You may also send an email to lmcb-lm-help@uclto r.thorogate@ucl.ac.uk to ask a member of LM staff to book time in the past.
- If you have reserved time on a microscope, but you know you will not be able use it, you MUST delete the reservation from the booking system before the start of the reserved time.
- If you cancel your slot less than 2 hours before it is due to begin you MUST send an alert to the Agendo or lmcb-lm-users@uclmailing list on Agendo or email r.thorogate@ucl.ac.uk mailing lists (see section on alerting users below). This is to prevent the machine being left on by previous users who still think you are going to use it, and to alert potential users to the free slot.
- Whenever you finish or cancel your session you MUST find out if anyone has reserved a slot after you. You may have received an email with this information, but you must still check the booking system. This must be done at the end of the time you reserved if possible.
- If you are the last user you MUST shut the machine down, even if it is early in the day. This should be done after you use your slot or immediately after you cancel your slot. Note that there are some exceptions to this rule. The Elyra should always be left on and the analysis computers should be left on but logged out.
- If you want to cancel your reservation after the start of your time slot, or if
- If you arrive more than 30 minutes after the start of your session you risk losing your booking slot. An email will be sent around to other users and if anyone else claims the slot they have rights over it.
- You cannot delete a slot once it has started so you risk being charged for your session. Only the administrator can delete bookings once they have started so please send an email to r.thorogate@ucl.ac.uk.
- If you finish more than an hour early, you MUST send an email to the mailing list to alert others. You are responsible for shutting the machine down if there are no users booked after you. Note that the booking system does not allow you to delete slots that have already begun.
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Alerting users or receiving alerts when bookings are deleted or modified
If you delete or modify a booking at short notice you MUST always alert other users in case someone else wants to use that time. There are two ways you can do this:
- Send an email to lmcb-lm-users@uclto r.thorogate@ucl.ac.uk. This will alert everybody on the mailing list who will attempt to find another user.
- Use the built-in mailing list in the Agendo main menu, which can be used to alert users of particular machines (see Agendo Quick Start)
In addition, if you want to be alerted when a single slot on a microscope or other resource becomes free you can add yourself to the Waiting List for that slot in Agendo. It is also possible to receive alerts when all slots are deleted or modified for a particular resource in My resource permissions.
Additional
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Booking Rules
The following rules currently apply to the following confocal and super-resolution microscopes: Radiance, SPE, SPE2, SPE3, SP5, Multiphoton, Elyra, STED.
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CellHesion, Nanowizard and Ultra Speed systems.
- Maximum number of hours per user per week in prime time: 1218
- You may only book 2 4 weeks in advance
The Vox and 3i spinning disc microscopes have additional rules because of the particular requirements of live imaging and time-lapse.
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- CellHesion Confocal must be booked with the FV1000 confocal microscope for the same times otherwise your booking is not valid
- CellHesion Floating can be used on the following setups: Nanowizard 4, Nanowizard 1 Upright and B108 Ultra Speed. Both systems will need to be booked for the same times otherwise your booking is nt valid.
- CellHesion Confocal can be set up to run overnight but please seek permission for this.