AFM Booking

After successful completion of AFM training and the LCN health and safety induction, users are given an account on the Agendo booking system that will allow them to reserve time on the AFM instrument/s they have been trained on. Please see the Agendo Quick Start Guide for information on how to start using the booking system.

General Booking Rules

• All AFM instruments MUST be booked before use; even if this means booking immediately before use.
• Bookings can take place between 8am to 8pm.
• The system will not allow you to reserve an appointment if the start time has already passed. If you cannot reserve time because of this, reserve whatever time you subsequently require for the current session. You may also send an email to r.thorogate@ucl.ac.uk to book time in the past.
• If you have reserved time on a microscope, but you know you will not be able use it, you MUST delete the reservation from the booking system before the start of the reserved time.
• If you cancel your slot less than 2 hours before it is due to begin you MUST send an alert to the mailing list on Agendo or email r.thorogate@ucl.ac.uk (see section on alerting users below).
• If you arrive more than 30 minutes after the start of your session you risk losing your booking slot. An email will be sent around to other users and if anyone else claims the slot they have rights over it.
• You cannot delete a slot once it has started so you risk being charged for your session. Only the administrator can delete bookings once they have started so please send an email to r.thorogate@ucl.ac.uk.
• If you finish more than an hour early, you MUST send an email to r.thorogate@ucl.ac.uk.

Alerting users or receiving alerts when bookings are deleted or modified

If you delete or modify a booking at short notice you MUST always alert other users in case someone else wants to use that time. There are two ways you can do this:

• Send an email to r.thorogate@ucl.ac.uk who will attempt to find another user.
• Use the built-in mailing list in the Agendo main menu, which can be used to alert users of particular machines (see Agendo Quick Start)

In addition, if you want to be alerted when a single slot on a microscope or other resource becomes free you can add yourself to the Waiting List for that slot in Agendo. It is also possible to receive alerts when all slots are deleted or modified for a particular resource in My resource permissions.

Additional Booking Rules

The following rules currently apply to CellHesion, Nanowizard and Ultra Speed systems.

• Maximum number of hours per week: 18
• You may only book 4 weeks in advance
• CellHesion Confocal can be used with either the FV1000 confocal microscope or the upright set up
• CellHesion Confocal can be set up to run overnight but please seek permission for this.