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Keywords:  permission, access, editing, moderating, view, edit, role, grant, demote, actions, activities, resource, activity

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UCL Moodle contains the following roles.

Participant roles:

• Students: who are currently enrolled in a course. They can view course content, participate in activities, submit coursework and view their own grades. The permissions are identical to the Participant role but with an alternative name.
  
• Participants: are those from voluntary membership clubs, networks, non-academic Moodle courses or past students. The permissions are identical to the Student role but with an alternative name.
  
• Guests: do not need to log in to UCL Moodle to access courses that have been made available to guests, either with an enrolment key (password) or without one. They have minimal privileges, including not being able to see participants' lists or user profiles. They have read-only access and cannot participate in any activities.

Teaching roles:

• Tutors: are academic staff who require edit access and are the default teaching role. They can do anything within a course, including enrolling students, editing content, adding activities and grading students. The permissions are identical to the Course Administrator role but with an alternative name.
• Non-editing tutors: are academic staff, external examiners and Teaching Assistants who can grade student work but DO NOT require edit access . They can teach in courses and grade students, but may not edit content or alter activities. 
• Non-editing Tutor (no emails): are academic staff, external examiners and Teaching Assistants who can grade student work but DO NOT require edit access. However, this role also has the addition of not receiving any emails from the course either. All notifications, except messages, are disabled ONLY at the category level.
  

Course editor roles:

• Course Administrators: are non-academic staff who require edit access. They can do anything within a course, including enrolling students, editing content, adding activities and grading students. The permissions are identical to the tutor role but with an alternative name.
• Course Administrator (no email): are non-academic staff who require edit access, ONLY at the category level, without being inundated by emails. They can do anything within a course, including enrolling students, editing content, adding activities and grading students. This role is identical to the course administrator (and tutor) roles, except that emails won't be sent from forums, assignments etc.
  
• Tutors: (see 'Teaching roles' section).
• Leaders : are staff leading on a module or programme. They can do anything within a course, including enrolling students, editing content, adding activities and grading students. This role is identical to the Course Administrator role but with an alternative name. Used for academic staff who require edit access.
• Student Connected Learning Assistant: can also be used for Student content developers and/or Interns. The role can add/edit all Moodle content with the exception of Moodle Quizzes, Turnitin assignments, Moodle assignments, and Grades.

Reviewer roles:

• External Examiner: the role can only be assigned at the course level and enables the External Examiner to look at all activities in a course without receiving any notifications for forum posts, assignment submissions and so on.
• Student Auditor: has access to everything on the course but is not able to submit assignments, post to forums, see quizzes and so on. They have access to content for all the groups, but at the same time, they do not show up in activity and completion reports.
• Staff Observer: This role may be suitable for staff such as those in the Library, Digital Education or Arena. They have read-only access, they can view courses, including hidden courses and activities, but may not grade students, edit content or alter activities. 
• SSW (Student Support & Wellbeing) Supporter: For staff who require  access in order to support students with accessibility issues/SORAS. This role is functionally similar to the student role. 
  This role does NOT have editing permissions. 
  The role does not show up in Moodle course level reporting or as a course participant.
  The role can be assigned at the course level and if appropriate at category level to allow support workers access to courses without having to request this from local course admin/tutors.

Note: Digital Education does not manage the creation of UCL computer accounts for these staff, this is usually handled by SSW via the services system.

Support staff roles: These roles are mainly at the category or site level.

• Service Desk Administrators :  are members of the UCL ISD Service Desk team, who support UCL staff and students to use UCL Moodle. They can create courses and update user profile details (e.g. names).
• Digital Education Administrators: have site level access to all courses and can upload resources, but can't alter site settings.
• Accessibility Assistants: are student assistants working under the oversight of Digital Education to assist staff in making accessibility improvements to Moodle documents and content.
• MyFeedback Departmental Administrator: enables departmental administrators to access students' assessment MyFeedback report for an entire faculty or department.
• Category Observers: can view courses, including hidden courses and activities, but may not grade students, edit content or alter activities. This role may be suitable for staff such as those in the Library, Digital Education or Arena.

Why use it?

Consider the Restrict Access settings of the resource or activity first. If those don't achieve what you need because, for example,

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