Pilot Phase 2: General Overview and Guidance

Introduction

This is the overview page for the Phase 2 Pilot of the Moodle-SITS marks transfer integration. This pilot will be testing the new Marks Transfer Wizard (MTW) and its marks transfer functionality that was developed following the Phase 1 Pilot. This wizard will provide a more streamlined experience for end users by putting the core assessment component information at the centre of the tool which can then be mapped to a selection of Moodle assessments.

Pilot Phase 2 will be the last pilot phase before an initial MVP (Minimal Viable Product) release into UCL Moodle Production, which we hope will be deployed in late March 2024.

Objectives of Phase 2 Pilot

To test the new version of the Moodle-SITS marks transfer integration using the newly designed MVP of the Marks Transfer Wizard.
To collect feedback on the Wizard to:-
1. Improve the interface and workflow for a general UCL-wide release in late March 2024.
2. To collect feedback and prioritise next step improvements and developments post March launch.

Duration of Pilot

The pilot will be active from Monday 8th of January 2024 until Friday the 1st of March 2024.

Limitations of Phase 2 Pilot

It is important to understand that this version of the Marks Transfer Wizard (MTW), will NOT accommodate all assessment scenarios or activities at this time. This version of the MTW is designed to test the core scenarios and activities so that this can be released institutionally-wide. Our development team will then prioritise on user feedback and add the additional functionality in an "Agile" iterative development fashion. This will enable the team to progressively improve the product while still giving benefits from an early stage.

When can I use Mark Transfer?

You will be able to use Mark Transfer in Moodle Pilot if the following conditions are met:

You have used the Portico enrolment block to create a mapping with a Module Delivery to your Moodle course.
Either of the following assessment scenarios is true:-
1. Only one Moodle assessment activity is being linked to one assessment component in SITS.
2. Only one Moodle assessment activity is being linked to multiple assessment components in SITS.
An assessment component exists in SITS to map against.
The Moodle assessment marks are numerical 0-100.
The assessment component in SITS is compatible with SITS Marking Schemes and SITS Assessment Types.
For exam assessments, the SITS assessment component is the exam room code EXAMMDLE.

What assessments and activities am I able to use in the Phase 2 Pilot

The Marks Transfer Wizard currently only supports:-

Moodle Assignment
Moodle Quiz (please ensure the quiz mark is out of 100 in the Grade Book)
Turnitin Assignment (NOT multipart)

When can't I use Marks Transfer?

You can't use Mark Transfer in Moodle if:

The marks to be transferred are part of a course without a mapping to a module delivery.
An assessment component does not exist in SITS to map against.
The Moodle activity type is a Workshop, LTI, Moodle Markbook or multi-part Turnitin assignment.
You wish to transfer marks from a scale e.g. A-F.
There are marks already in SITS (you cannot overwrite marks in SITS from Moodle).
The assessment component in SITS is not compatible with SITS Marking Schemes and SITS Assessment Types
The exam room code is not EXAMMDLE in SITS for exam assessments.
You are administering SORAs or ECs (this functionality will be developed at a later stage).
The assessment is a re-assessment or is late (please see FAQs for how to update Portico directly).

If the assessment scenario or activity is not mentioned above as part of the criteria for when you can use Marks Transfer, you will need to continue to use manual processes to upload marks into SITS for the time being.