The written guidance outlined on this page covers marking on the platform. Before you get started, please see Overview section for general information on the platform and Manager role.
Note: the legacy marking tool is still the default option when assessments are created in WISEflow. For further information, view guidance on using the legacy marking tool.
If you would like to use the new marking tool, make sure you specify this when discussing the setup of your assessment with your department administrators.
On this page:
New Marking Tool Overview
The new marking tool (also known as the new marker journey) aims to streamline the process of delivering feedback and entering and submitting grades.
Assessments that have the new marking tool enabled will have a blue “New Marker Journey” label next to them which can be seen in your flow overview:
Clicking on an assessment in your overview will bring up the main assessment page:
The start and end of the marking period.
General information, including the assignment
The Marking tool (to mark papers)
The Marking Overview (to review the marks you have entered and to submit these as final)
Participant list (candidate/student information), including similarity report scores and individual marking deadlines
Offline marking options
IMPORTANT: Marking and moderation must be completed by the end of the marking period. You will not be able to deliver feedback or enter and submit grades once this date/ time has passed. If you know you will not be able to meet this deadline, contact the module lead or your department administrators.
Click on Open the marking tool to load the first student submission in the new marking tool:
View a list of allocated participants (students), navigate to the next submission
Full screen, zoom and page layout options
Annotation tools and annotation list view
Options to access the submission overview (including submitted files and offline marking), rubrics, submission feedback (comments) and enter/ submit grades
Access common feedback (comments for all allocated students)
A view of the current selected submission/ file
Options to toggle the navigation panel, check internet connectivity and exit the new marking tool
Delivering Feedback in the New Marking Tool
Feedback can be delivered in three ways:
Annotations
Making an Annotation
Click on the annotations dropdown menu and select one of the following, depending on the type of annotation you’d like to make:
Specific annotation formats:
Annotate:
Underline
Highlight
Free text
Note
Squiggly underline
Strikethrough
Shapes:
Basic shapes (square/ rectangle, circle, polygon)
Freehand drawing
Freehand highlight
Lines
Insert:
Rubber stamp
Signature
Date
Tip: most of the pre-set rubber stamps are not particularly useful for marking student papers but you can create your own custom stamps.
Once you have selected a type of annotation from the dropdown menu, you can select the specific format from the annotation toolbar underneath. Further colour options can be accessed from the colour dropdown menu, including custom colours and opacity:
To make an annotation, left click to highlight your chosen piece of text, click on a space in the student submission or draw on the submission as appropriate.
When you release the left click, an annotation box will appear after a slight delay in the annotation list view to the right of the submission:
You can type additional feedback in the text field of the annotation box:
If you have added typed feedback, click Save to finish. Repeat this process as needed to continue adding annotations to the student submission.
Tip: although there are no visible formatting options for this typed feedback, it is possible to use keyboard shortcuts for bold, underlined and/ or italicised text. You can also still produce bulleted lists by entering a dash before text, or numbered lists by entering “1.” before text.
IMPORTANT: typed feedback is no longer automatically saved in annotations or comments. Make sure you click Save or Submit after you have typed any feedback in an annotation or comment, otherwise it will be lost. Unsaved feedback cannot be recovered!
Sharing an Annotation
To change who your annotation is shared with, select an annotation from the annotation list view and click on the sharing options, represented by a coloured square in the upper right corner:
From here you can choose one of the following sharing settings:
Co-assessors: visible only to you and other markers or reviewers allocated to the student
Participants: visible only to you and the student(s)
All: visible to you, the student(s) and any other markers or reviewers allocated to the student
Private: visible only to you and any reviewers allocated to the student
Note: feedback that is shared with a participant/ student is not available to them instantly. Students will only be able to access shared feedback when the following conditions are met:
A grade has been entered and submitted for them (the grade does not have to be released to the student)
The marking period has ended
OR
Early release of feedback is enabled on the assessment and you have released the feedback to the student
Editing or Deleting an Annotation
To edit or delete an existing annotation you have made, select an annotation from the annotation list view. This will reveal options on the annotation to edit typed commentary, change the colour of the annotation or delete it.
You can also click the ellipsis button in upper right corner of the listed annotation to access edit/ delete options:
From here you can edit the typed feedback associated with the annotation or delete the annotation. If you are editing typed feedback, make sure you click Save to finish.
Search, Sort, Filter and Bulk Selection
There are a number of ways to search for and organise annotations:
Search for an annotation. You can search by co-assessor name, annotation reference code or written commentary.
Sort annotations by their position in the document, date, sharing state, co-assessor, type or colour.
Enable multi select. This will produce check boxes next to each annotation, allowing you to select multiple annotations to amend their sharing settings, colour or delete them in one go.
Filter annotations by co-assessor, sharing state, colour or type.
Note: while multi select is enabled, it is not possible to edit any typed commentary in an annotation. If you find you are unable to edit annotation feedback, check to make sure you have switched multi select off.
Submission/ Common Feedback (Comments)
Submission Feedback
Submission feedback can be used to provide overall commentary on a student’s submission. To leave submission feedback, click the Submission Feedback button in the upper right of the page:
The submission feedback panel will appear on the right:
Add and format typed commentary.
Change the sharing settings.
Attach files to your feedback.
Cancel (any unsaved changes will be lost).
Submit your feedback.
Sort and filter options. Filter existing submission feedback based on their sharing state or feedback author (co-assessor). Sort by feedback author or date.
Once you have finished typing your commentary and making any other changes, click Submit to finish. Repeat this process as needed to continue adding submission feedback.
IMPORTANT: typed feedback is no longer automatically saved in annotations or comments. Make sure you click Save or Submit after you have typed any feedback in an annotation or comment, otherwise it will be lost. Unsaved feedback cannot be recovered!
Common Feedback
Common feedback can be used to provide overall commentary to all of your allocated students. To leave common feedback, click the Common Feedback button on the left hand navigation bar:
The common feedback panel will appear on the left:
Add and format typed commentary.
Change the sharing settings.
Attach files to your feedback.
Cancel (any unsaved changes will be lost).
Submit your feedback.
Sort and filter options. Filter existing common feedback based on their sharing state or feedback author (co-assessor). Sort by feedback author or date.
Once you have finished typing your commentary and making any other changes, click Submit to finish. Repeat this process as needed to continue adding common feedback.
IMPORTANT: typed feedback is no longer automatically saved in annotations or comments. Make sure you click Save or Submit after you have typed any feedback in an annotation or comment, otherwise it will be lost. Unsaved feedback cannot be recovered!
Editing or Deleting Submission/ Common Feedback
To edit or delete an existing piece of submission or common feedback that you have made, click the Submission Feedback button or Common Feedback button as appropriate and find the feedback in the list.
Click on the paperclip icon to attach a feedback file, the pencil icon to edit typed commentary or the ellipsis icon to delete the feedback or amend sharing settings:
IMPORTANT: typed feedback is no longer automatically saved in annotations or comments. Make sure you click Save or Submit after you have typed any feedback in an annotation or comment, otherwise it will be lost. Unsaved feedback cannot be recovered!
Any files that are attached to your submission or common feedback can be downloaded, previewed or deleted by clicking the appropriate icon:
Rubrics
Marking with a Rubric
If a rubric has been attached to the flow by a Manager, you can access this by clicking the Rubrics button on the upper right of the page:
The rubrics panel will appear on the right:
Complete all necessary parts of the rubric. Once all of the required questions have been filled out, click Approve rubric:
If a grade scaler has been added to the rubric, it will automatically calculate a final grade based on your selections. Otherwise, you can type the grade manually into the text input field that appears and click Enter rubric grade to finish:
This will complete the rubric and add the grade to the upper right corner of the screen:
Note: this grade has been entered but not yet submitted. It can still be edited at this stage. See Entering and Submitting Grades for further information.
Editing and Sharing a Rubric
Note: a student’s rubric cannot be edited once you have submitted their grade. If you need to edit the feedback in a rubric after submitting a grade, ask the moderator (Reviewer) responsible for finalising grades to unlock this for you.
If the grade has already been finalised by the Reviewer, this will need to be unlocked by a Manager for the assessment first.
If you have already completed your rubric, it will need to be reopened for editing. Click on the Rubrics button on the upper right of the page to bring up the Rubrics panel.
Scroll down to the bottom of your rubric and click Reopen rubric:
You will then be able to make changes to any written/ audio feedback or select different ratings for the rubric criteria as needed. Once you have made your changes, make sure you click Approve rubric and Enter rubric grade again to finish.
Tip: it is possible to amend a grade entered through a rubric without reopening the rubric; see Entering and Submitting Grades for further information. If you are going to change the grade without reopening the rubric, make sure that it still aligns with any feedback you have provided.
Sharing settings for a rubric can be accessed via a dropdown menu in the rubric panel’s header:
Tip: you can amend the sharing settings for your rubric without reopening it.
Entering and Submitting Grades
Note: if you are marking submissions with a rubric, you must enter the grade there initially. See Marking with a Rubric for more information. Grades which have already been entered via a rubric once can be amended by following one of the processes below.
Entering a Grade
Entering Grades Inside the New Marking Tool
To enter a grade, click on the Grade button on the upper right of the page:
The grade panel will appear on the right:
A summary of feedback delivered
Score information, if using a rubric or marking a FLOWmulti assessment
Grade entry field
Enter the appropriate grade into the grade entry field and click Enter to add this to the student’s submission:
Once entered, the grade will be displayed in the upper right corner of the page in your list of allocated participants, which can be accessed via the left hand navigation:
Entering Grades via the Marking Overview
Submitting Grades
Submitting Grades Inside the New Marking Tool
Submitting Grades via the Marking Overview
Viewing Shared Feedback
Shared Annotations
Shared Submission/ Common Feedback (Comments)
Shared Rubrics
Tips for Space Saving in the New Marking Tool
Hide the Annotation List View
To hide the annotation list view, click on the annotations button on the right hand side of the top toolbar:
If you need to see the annotation list view at any point, click the annotations button again to bring it back.
Use Zoom, Full Screen or Page Layout Functionality
Browser Zoom
Using CTRL+ or CTRL- (CMD+/ CMD- for Mac) to zoom in or out of AssessmentUCL/ WISEflow on your browser may help create more space. Zooming out to about 80% can still provide a comfortable working view depending on your device’s resolution.
New Marking Tool Zoom, Full Screen and Page Layout Options
Options within the new marking tool to change your view of the student submission can be accessed from the top toolbar:
Enter full screen view. Annotations can still be used in this view.
Access page layout options. If you are not using annotations to deliver feedback, Reader mode can be helpful (submission/ common feedback and rubrics can still be used in this view).
Set the zoom level for the submission you are viewing. Unlike browser zoom settings, the other elements of the new marking tool (i.e. panels and toolbars) will stay the same size.
Adjust or Hide the Right Hand Panel
The right hand panel which can contain information on the Submission Overview, Rubrics, Submission Feedback or Grade can take up a lot of real estate on the page.
Hovering your cursor over the edge of the panel will allow you to click and drag to readjust the width of the right hand panel:
Tip: each panel has a minimum width. The submission feedback panel and the grade panel are the ones that can be reduced the most!
To hide the right hand panel completely, click on the Submission Overview, Rubrics, Submission Feedback or Grade button, depending on what the panel is displaying:
If you need to see the right hand panel at any point, click on any of these buttons again to bring it back.