UCL RDA Compilations and Collaborations

Owned by Thomas Meehan
Last updated: Dec 16, 2015
5 min read

Introduction

About this workflow

Based heavily on the LC presentation by Ana Lupe Cristán (2011) and revised by Kate James (2013). See also UCL's Monograph Workflow and forthcoming UCL guidance on exhibition catalogues.

What is it?

Compilation or Collaboration?

First, identify what it is you have. There are three main possibilities:

A compilation of works by one creator. I.e. separate works all by one person. See below.

A compilation of works by more than one creator. I.e. separate works by different people. The preferred source, a table of contents, or the individual works themselves will generally indicate who created what. See below.

A collaborative work. I.e. a single work by lots of people. There may be no indication of who created what. See below.

If in doubt, assume collaboration. See also Incidental Additions and Commentary, Annotations, Illustrations, etc, below.

 

Incidental Additions

If a work by one creator has indicental additions by another creator, it may be considered a compilation. Such additions include the following:

  •   Bibliography with title
  •   Indexes
  •   Illustrations

If these additions are significant, identifiable, and not merely dependent on the main work, then consider the work in hand a compilation. If in any doubt, merely add a note.

Commentary, Annotations, Illustrations, etc., with Original Text

Commentary, annotation, or illustrative content, etc., could be presented in three different ways (the word commentary has been used below for all such types of material).

Presented as the work of the commentator. Treat as a compilation of two works by different creators. Treat the commentary as a new work. Make an analytical added entry for the original work. See 6.27.1.6 and LCC-PC PS 25.1.

Presented as an edition of the previously existing work. Treat as an expression on the original work. Optionally, make additional access points for contributors that made comments. See 6.27.16.

Presented as a compilation of separately titled works, one or more of which is a commentary. Treat as a compilation. See 6.27.1.4 and LC-PCC PS 6.27.1.6.

Compilation of Works by One Creator

General Rule

Creator (1xx) + preferred title (240) + title proper (245) + contents note (505)

Preferred title is either a commonly known title or a conventional collected title.

Preferred Title

Commonly Known Title. If the compilation has a commonly known title, use that. A compilation might be regarded as commonly known for UCL's purposes if there is an established LC name-title heading for it.

Conventional Collective Title. If it doesn't have a commonly known title, use a conventional collective title. If the compilation is all in one form, use the appropriate term from the following list: Correspondence, Essays, Librettos, Lyrics, Novels, Plays, Poems, Prose works, Short stories, Speeches. If the compilation is in more than one form, use Works. Make additions, such as Selections and dates, as necessary

Conventional Collective Title. Selections. For two or more works under a conventional collective title which are not complete works or the complete output of the author in one form, add Selections to the conventional collective title.

Conventional Collective Title. Dates. Only add dates to differentiate two compilations which would otherwise have the same preferred title.

Contents Note

Give a contents note for a compilation unless:

  •   The contents are given elsewhere, such as the title because there is no collective title.
  •   They would be burdensome to enter. A contents note that would be burdensome to create from scratch can be retained in a record if it already exists. Generally, retain contents notes found in records.
  •   The compilation is one of the following types or similar: anthologies of poetry, hymnals, conference proceedings, journals, collections of interviews or letters.

Ignore introductions, prefaces, etc when creating a contents note. Record volume numbering but not chapter or section numbering. For each part/chapter, record the title proper only unless there is a compelling reason to also include other title informaiton. Use "[without special title]" is a part has no title of its own. If the parts have different statements of responsibilities, only record the first statement for each part.

Separate different volumes in multi-volume works with space-dash-space. Separate works within each volume by the same author using space-semicolon-space and by different authors using full-stop-space. Separate works in single volumes with space-dash-space.

Access Points

Add access points for the works in the compilation if small in number and judged useful. Do not create or retain access points merely for the first work in a compilation.

Compilation of Works by More Than One Creator

General Rule

Commonly known title (240) + title proper (245) + contents note (505)

Title proper (245) + contents note (505)

Titles of works as given on preferred source (245) + Preferred access point for first work (7xx) + contents note (505)

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Preferred Title

Commonly Known Title. If the compilation has a commonly known title, use that. A compilation might be regarded as commonly known for UCL's purposes if there is an established LC name-title heading for it.

Title Proper of the Manifestation. If it doesn't have a commonly known title, the title proper of the manifestation stands as the preferred title.

No Collective Title. There is no need to construct a preferred title for the compilation.

Contents Note

Give a contents note for a compilation unless:

  •   the contents are given elsewhere, such as the title because there is no collective title
  •   they would be burdensome to enter. A contents note that would be burdensome to create from scratch can be retained in a record if it already exists. Generally, retain contents notes found in records.
  •   the compilation is one of the following types or similar: anthologies of poetry, hymnals, conference proceedings, journals, collections of interviews or letters.

Ignore introductions, prefaces, etc when creating a contents note. Record volume numbering but not chapter or section numbering. For each part/chapter, record the title proper only unless there is a compelling reason to also include other title informaiton. Use "[without special title]" is a part has no title of its own. If the parts have different statements of responsibilities, only record the first statement for each part.

Separate different volumes in multi-volume works with space-dash-space. Separate works within each volume by the same author using space-semicolon-space and by different authors using full-stop-space. Separate works in single volumes with space-dash-space.

Access Points

Add access points for the works in the compilation if small in number and judged useful. Do not create or retain access points merely for the first work in a compilation.

Collaborative Works

General Rule

Prinicipal Creator (1xx) + title proper (245)

Creators

If a creator is given greater prominence or assigned greater responsibility, then enter them as the principal creator in the 100 field. If no creators are given such prominence, then the first-named creator is regarded as the principal creator. There are, however, some exceptions:

  1.   Corporate bodies as creators
  2.   Moving image works
  3.   Musical works

See RDA 6.27.1.3 for more details on those cases.

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