AssessmentUCL (WISEflow)

There are a number of different assessment tools and platforms supported at UCL. For more information on the most suitable option for your assessment, take a look at the Assessment Matrix!

AssessmentUCL (AUCL, WISEflow) is a dedicated end-to-end digital assessment platform with Portico integration, aimed at enhancing the design and delivery of assessment at UCL.

Link to AssessmentUCL (WISEflow):  https://uk.wiseflow.net/ucl

Select the UCL authenticator when logging in:

If the UCL authenticator is not available, click Search for your institution and select University College London - AssessmentUCL LIVE from the list:

A screenshot of different login authenticators for accessing AssessmentUCL (WISEflow). The button to search for an institution is highlighted.

If your department is thinking about running departmental assessments on AssessmentUCL (WISEflow), please view our recommendations and next steps for departments.

User guides:

Manager   Author  Marker (Assessor)  -  Moderator (Reviewer)  -  External Examiner (Reviewer)  -  Student (Participant)

What is AssessmentUCL (WISEflow)?

 

The AssessmentUCL (WISEflow) platform is UCL's branding of the WISEflow platform. Guidance and documentation will refer to WISEflow as AssessmentUCL (WISEflow).

WISEflow uses different terminology to UCL so below are some useful definitions.

WISEflow terminology

UCL terminology

WISEflow terminology

UCL terminology

WISEflow

AssessmentUCL (WISEflow) (AUCL (WISEflow))

Flow

Assessment e.g. exam, essay, report

Flow type

Assessment type e.g. oral, written exam, multimedia

Participant

Student

Assessor

Tutor (first or second marker)

Author

Module Lead, Tutor (or Exam Liaison Officer, Teaching Administrator)

Reviewer

Module Lead, External Examiner, Exam Board Chair

Manager

Exam Liaison Officers, Teaching Administrators

Supporter

Digital Assessment Advisors, Faculty Learning Technologist Leads, Digital Education Support Analysts and Central Assessment Team

What assessments can be run on AssessmentUCL (WISEflow)?

If you wish to run your assessments on AssessmentUCL (WISEflow), it is recommended that you submit your request to the Digital Assessment team at least 8 weeks in advance of the start date of the assessment.

Flow Type

Description

Features

Suitable for following assessment types
(refer to UCL's Assessment Operating Model)

FLOWassign

File-based assessment where students upload a PDF file submission (file size: 200MB)

  • PDF file (up to 200MB)

  • Appendix (if enabled): files up to 5GB

  • In-line annotations (e.g. highlighting)

  • Turnitin similarity report

  • Section based marking - via Rubric Based Assessments

  • Mark input

  • Summary comment

  • Rubric marking

  • Controlled-conditioned exams

  • Take-home papers

  • Coursework and other assignments (e.g. essays, reports)

  • Dissertation/research project

FLOWmulti

 

Online assignments authored on the platform.

Includes multiple question types, multiple-choice, interactive questions etc.

  • 50 different question types available (free-text, embedded images etc)

  • Auto-scored and manually scored questions.

  • Statistics/ data analytics

  • Annotation comment

  • Section based marking available

  • Mark input

  • Summary comment

  • Rubric marking

  • Controlled-conditioned exams

  • Take-home papers

  • Quizzes and In-class tests

FLOWhandin

Allows submission of various digital formats (audio and video files) as well as PDF, Word and Excel. File limit: 5GB

  • Various digital formats accepted

  • One or more files up to 5GB

  • Mark input

  • Summary comment

  • Rubric marking

  • Coursework and other assessments (where Turnitin is not required - e.g. portfolios)

FLOWattend

Can be used as a grade and feedback repository.

Nothing submitted in AssessmentUCL (WISEflow).

  • Mark input

  • Summary comment

  • Rubric marking

  • Assessment can be hidden from student view

  • Assessments where an online submission is not required.

FLOWoral

 

Enables administrative support of oral exams, such as scheduling oral exam slots. 

Nothing submitted in AssessmentUCL (WISEflow), students are timetabled.

  • Markers can take notes digitally on the platform as student presents in-person or via web conference platform (Teams, Zoom etc)

  • Mark input

  • Summary comment

  • Rubric marking

  • Practical exams

FLOWcombine

 

Supports sequential or conditional assessments where assessment is broken down into smaller elements.

  • Combination of file types

  • Sequential or conditional assessments

  • Formative assessment (tbc)

  • Mark input

  • Summary comment

  • Rubric marking

  • Coursework and other assignments (e.g. portfolio, reflective journal, etc.)

Please note that AssessmentUCL (WISEflow) does not currently support peer review assessment whereby students assess the work of the fellow peers or alternatively they evaluate the peer contribution to a group project. If you are wanting support on running peer assessment, please contact digi-ed@ucl.ac.uk.

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What role might I have on AssessmentUCL (WISEflow)?

You can have more than one role on the same assessment instance, and different roles on different assessment instances.

UCL role

Example AssessmentUCL (WISEflow) roles

UCL role

Example AssessmentUCL (WISEflow) roles

Tutor/Module Lead

Author to create assignment paper and rubrics

Assessor to mark

Reviewer to moderate any marking and in some cases to approval final assessment marks

Course Administrator

Faculty Learning Technologist Lead

Exam Liaison Officer

Manager to create assignments and track progress.
Author to support the creation of online exam content (i.e. MCQs)

 

External Examiner

Reviewer to review assessments including student submissions and marking

Student

Participant

Post Graduate Teaching Assistants

PhD students

Author to create assignment paper and marking rubrics

Assessor to mark

You can learn about the different roles by opening the UCL role guides below:

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How do I log into AssessmentUCL (WISEflow)?

  1. Login to AssessmentUCL (WISEflow)/Wiseflow by using the direct link here: WISEflow - More than paperless

  2. Click on UCL.

  1. You will be taken to the UCL sign in page, please enter your UCL username (remember to add '@ucl.ac.uk') and your password:

 

  1. If this is your first time logging into AssessmentUCL (WISEflow), you may be asked to accept the Privacy Policy.

  2. You will now arrive on the AssessmentUCL (WISEflow) dashboard. Select the relevant tab at the top depending on the functions you want to use:

Participation = this tab is for Students taking assessments on the platform

Invigilation = this tab is for invigilators of assessments on the platform

Authoring = this tab is where you can author content (i.e. for MCQ exams) on the platform

Marking = this tab is where marking of assessments can take place

Reviewing = this tab is where moderating and reviewing of assessments can take place

Managing = this tab is where staff supporting assessments can manage the set up and delivery of assessments

 

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Who does what on AssessmentUCL (WISEflow)?

For the setting up of an assessment on AssessmentUCL (WISEflow) platform, the table below indicates the tasks that different UCL roles and teams will perform to manage assessments.

  • CAT = Central Assessment Team

  • DAA = Digital Assessment Advisor

  • FLTL = Faculty Learning & Technology Lead

  • ELO = Exam Liaison Officer in a Department

  • TA= Teaching Administrator in a Department

 

Centrally managed
assessments

Departmentally managed
assessments

Functions

Integrated

CAT

DAA/FLTL

ELO/TA

Integrated

CAT

DAA/FLTL

ELO/TA

Create assessment via SITS integration

Yes

Yes

No

No

Yes

Yes

Yes

No

Populate participation and assessment deadlines

Yes

Yes

No

No

No

(manual)

Yes

Yes

No

Check/edit assessment basic information (quality check)

 

Yes

Yes

Yes

 

Yes

Yes

Yes

Add pdf file assignment: FlowAssign

 

Yes

No

Selected
depts only

 

No

No

Yes

Add online assignment: FlowMulti

 

No

No

Yes

 

No

No

Yes

Add multimedia assignments: FlowHandin

 

No

No

Yes

 

No

No

Yes

Upload additional material to assessments

 

No

No

Yes

 

No

No

Yes

Add/edit cover sheet

 

Yes

No

No

 

Yes

Yes

No

Set up marking and feedback options

 

No

Yes

Yes

 

No

No

Yes

Add additional markers to assessment (Assessor role):
users not recorded in SITS

Yes

No

No

Yes

Yes

No

No

Yes

Add additional moderators to assessment (Reviewer role):
users not recorded in SITS

Yes

No

No

Yes

Yes

No

No

Yes

Add additional Authors to assessment:
users not recorded in SITS

Yes

No

No

Yes

Yes

No

No

Yes

Add additional Managers:
users not recorded in SITS

Yes

Yes

No

No

Yes

No

No

No

Section based marking: allocate questions to markers - FlowMulti and Rubric based assessments

 

 

No

 

No

 

Yes

 

 

No

 

No

 

Yes

Add and manage Rubric including RBA

 

No

Yes

Yes

 

No

No

Yes

Set up late submissions: where applicable 

 

Yes

No

No

 

Yes

Yes

No

Activate assessment (flow)

 

Yes

No

No

 

Yes

Yes

Yes

View student participation using the Flow Monitor

 

Yes

Yes

Yes

 

Yes

Yes

Yes

Approve final marks: FLOWmulti (section based marking) AND RBA

 

No

No

Yes

 

No

No

Yes

Un-submit or reset final marks

 

No

No

Yes

 

No

No

Yes

Transfer marks via Portico integration

 

No

No

Yes

 

No

No

Yes

Export marks via csv file

 

No

No

Yes

 

No

No

Yes

Download submissions to pdf

 

No

No

Yes

 

No

No

Yes

Release feedback to students

 

No

No

Yes

 

No

No

Yes

Apply late penalties

 

No

No

Yes

 

No

No

Yes

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What training is available?

You can view recordings of previous training sessions on the AssessmentUCL (WISEflow) Training page.

Where can I get support?

Please check our AssessmentUCL (WISEflow) staff support page on how to get support for your assessment.

Accessibility

An accessibility statement on the Wiseflow platform is currently being prepared by Digital Education.

It is also possible to download any of the guidance pages in this resource centre as PDF or Word documents.

For more information please see the Accessibility and AssessmentUCL (WISEflow) page.

Recommended browser and device set up

Browsers
When using AssessmentUCL (WISEflow), it is recommended that you use the two latest major versions of the following browsers:

  • Google Chrome

  • Mozilla Firefox

  • Safari

Web browsers not listed here may also be used to access AssessmentUCL (WISEflow), however we cannot guarantee a consistent user experience for them. Make sure that your chosen browser is up to date at all times to prevent errors from occurring when using WISEflow. 

If you have a version of the browsers above that is more than two versions old, you will need to update it or use an alternative browser.

 

Device set up

To reduce the risk of connectivity issues while taking assessments on the platform, please ensure;

  • you have disabled any browser plugins (such as adblockers)

  • you are not logged onto a VPN

  • you have closed background programmes

 

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