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Host Checklist

Host Checklist

Oct 20, 2020

Before a session

  • Create Zoom session

  • Send session details to students via a Moodle announcement;

  • Ask students to set up their Zoom account and download the Zoom Desktop application prior to participating in a live session

  • Signpost the permanent test session to your students and ask them to test their connection and hardware setup prior to participating in a live session;

  • Check you have the appropriate equipment and space available (See Preparing for a Zoom session).

During a session

  • Join the session a good amount of time before its start time;

  • Check your audio and video settings;

  • Check that participants have the desired permissions for when they enter the session (e.g. 'Share Audio' and 'Post chat messages')  within the session Settings (See 3. Meeting Controls: Security);

  • Ensure that you have started the recording (if appropriate) and informed participants that the session is being recorded and will be made available via Moodle (See Accessing a Zoom recording);

  • Set expectations for participation and inform participants of the permissions they have (See Preparing for a Zoom Session: Set expectations);

  • Mute yourself/participants when not speaking to eliminate background noise;

  • When the session has ended,  click 'Leave meeting for all' 

After a session

  • Remind students that the session recording is available (where applicable) and where to find it in Moodle.

  • Download attendance reports. The video below, provides a brief explanation of how to view reports within the Zoom web portal.