...
On this screen, you see a summary of the configuration for your Current course and the Rolled-over course you are about to create.
The tool will auto-populate the fields from available information within Moodle/Portico based on the information you provided in the previous screen.
Check the course start and end date. This is important as it will determine if your course appears in the dashboard's Course Overview's 'past', 'in progress' or 'future' filters.
The suggestion is taken from the module delivery data in Portico.
You can change the current course’s start and end date.Note If the course start date and end date change in future, you can still change them in the Moodle Course Settings for the course. The rolled-over course information will offer Course full/short names as well as a Course ID number and will display course start/end dates as currently listed within Portico.
The tool uses the alignment you previously selected and also highlights the Moodle category that the course will be rolled over, too.Info You also have the option to amend the Course full/short names as well as a Course ID number. We do not recommend you change this unless you are making multiple copies of the same Moodle course (see M30c - Duplicating a Moodle course within the academic year).
Note If the rolled-over course already exists, you will have an error message as you cannot have a source with the same naming/title. Check (and amend if incorrect) the rolled-over course start and end date.
Info Going forward with future developments, course end and start dates will be highly important, as they will be triggers for automated activities within Moodle.
It is important to remember that only courses that fall within a current start/end date will be displayed by default on the Moodle Dashboard as this displays “In Progress” courses by default.- When you are ready, click on the ‘Schedule rollover’ button.
- You will get a confirmation of the scheduled rollover on-screen.
- You can navigate away from this screen. You will receive an email of confirmation when the rollover is completed and return to the new 2023/24 course when completed, to complete the review and changes on the Course.
...
| Tip |
|---|
At any point, after you have scheduled a Rollover you can click on the Course Rollover tool link in the Course Administration menu to see its status. |
What if the rollover fails?
If the rollover fails, there will be an error message in the first column of the table. This should indicate the reason for the error.
Review the M30a1 - Course Rollover Tool: known issues page to check whether it's a known error and please contact the Digital Education team if this doesn't resolve your issue.
...