Checklist

Ensure you undertake these actions in the new rolled-over page for the next academic year. 

Date manager

Using the Date Manager, review and update Moodle activity dates, such as Moodle assignments, Turnitin assignments, Databases, Forums, Lessons, Quizzes and Workshops.

Course format

Double check your course format. 

The flexible format was discontinued in July 2024 

Course content

Review and update your course page title and any activity names that include dates or years, as needed.

Note on "Edit Restrictions" in Rolled-over Courses - If you click Edit restrictions and find that changes have no effect, it may be due to the activity type (Formative, Summative, or Dummy activity) not being set in the main activity settings. This setting is now required in current Moodle versions and must be configured in the main settings before the Restrict access options can work properly. This issue is known to occur in rolled-over courses where the setting wasn’t previously in use.

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Reading List / Library Resources block

As per the guidance on M10 - Reading List, review and mend links to reading list items, so they point to the current reading list

Common Timetable block

As per the guidance on M05d - Common Timetable block, review and update the details for the Common Timetable block.

1. On the Common Timetable block, click the cog icon to edit the settings.

2. Click Configure Common Timetable block.

3. Once in the next screen, click the Module Timetable section to expand it if needed, then type the module code into the box provided, ensuring that the Display box is ticked.

4. Click Save changes. 

Recording links (Panopto replace Lecturecast in September 2025)

Any Lecturecast links copied from 2024/25 Moodle courses will no longer be active and should be deleted, or re-linked to Panopto recordings. Please refer to the guides on Moving from Lecturecast to Panopto.

Further details are available in the Panopto Staff Guides.

Zoom meetings

Zoom meeting links are not copied over from the previous year. Add new Zoom meeting links where appropriate, following the guidance on the M60 - Zoom Meeting page.

LTI (Learning Tools Interoperability) Links

All LTI links are copied over from the previous year. Add new LTI links where appropriate, following the guidance on the M39 - External Tool (LTI) page.

Glossary Activities

By default, the Rollover Tool imports entries into the Glossary activities.

If you want a Glossary activity to be empty in the new year's page, you need to duplicate the rolled-over activity, then delete the original.

1. Switch Edit mode on.

2. Click the three dots (Edit) next to the Glossary activity.

3. Select Duplicate.
   
   

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   This will create a copy with the word (copy) appended to the title of the activity.
   
   
   

4. Click the three dots (Edit) next to the original Glossary activity.

5. Click Delete.
   
   

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6. Click the pen icon to rename the new Glossary activity, remove (copy) from the title, then press Enter on your keyboard to save.

Database activities

By default, the Rollover Tool imports entries into the Database activities.

If you want a Database activity to be empty in the new year's page, you need to duplicate the rolled-over activity then delete the original, using the same process as for the Glossary activity above.

Groups and group restrictions for activities

If your course was using groups and activity restrictions linked to groups in your 2024/25 course, these will have rolled over to the 2025/26 course.

• Remove any CMIS groups, as these won't match your 2025/26 groups.

• Check the rules for any restrictions are still correct, and that your groups are as you require.

If you require new groups, groupings and/or activity restrictions linked to groups in your 2025/26 course, you need to create these following the guidance on the M13 - Groups and groupings page.

Group Choice activity

If using the Group Choice activity, you will notice that some responses from the previous year will have rolled over to the new course. 

To remove all responses and reset the choices to zero, you need to re-add the groups to the activity: