Checklist

Ensure you undertake these actions in the new rolled-over page for the next academic year. 

Date manager

Using the Date Manager to review and update Moodle activity dates such as Moodle assignments, Databases, Forums, Lessons, Quizzes and Workshops and Coursework activities.

Course format

Double check your course format. 

A new Moodle course format shall arrive in the summer (2026) named UCL Format. When the UCL format is released, staff can decide whether to switch their 2026/27 courses to the new format. The UCL format is optional and course teams will be able to preview their courses in the new format before choosing whether to switch or not.

From the DLE team’s initial analysis, switching over has no impact on courses using the Custom sections format, which is the majority of courses at UCL. For courses in the Tabs format with sub-tabs or colour coded tabs, or the Grid format where images are used as the primary navigation, staff should preview their course in the new format before deciding whether to switch. More guidance will be provided in future on these scenarios.

Accessibility

After rolling over, it would be wise to review your courses, remove any old or outdated content and address any accessibility issues. Ally can provide accessibility scores for your existing content. Don’t forget that the Ally’s AI Alt Text Assistant will help speed up the process for adding alternative descriptions to images on your new course.

Course content

Review and update your course page title and any activity names that include dates or years, as needed.

Note on "Edit Restrictions" in Rolled-over Courses - If you click Edit restrictions and find that changes have no effect, it may be due to the activity type (Formative, Summative, or Dummy activity) not being set in the main activity settings. This setting is now required in current Moodle versions and must be configured in the main settings before the Restrict access options can work properly. This issue is known to occur in rolled-over courses where the setting wasn’t previously in use.

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Course Description

While updating Moodle course content, take a moment to review the course description. This can be found by clicking the Settings tab at the top of the course site, then scrolling to the Description section.
This provides a course summary and is shown whenever someone searches for the course. Ensure any place-holder text has been replaced with a brief description, so that students can see what it covers and can distinguish it from courses with a similar title. The course description should ideally be no longer than two to three lines.
Learning objectives, reading lists, assessment dates, etc. should not be included here, but within the course itself.

Reading List / Library Resources block

As per the guidance on M10 - Reading List, review and mend links to reading list items, so they point to the current reading list

Common Timetable block

As per the guidance on M05d - Common Timetable block, review and update the details for the Common Timetable block.

1. On the Common Timetable block, click the cog icon to edit the settings.

2. Click Configure Common Timetable block.

3. Once in the next screen, click the Module Timetable section to expand it if needed, then type the module code into the box provided, ensuring that the Display box is ticked.

4. Click Save changes. 

Panopto recordings

Course recordings which show in the Panopto block are not copied across to the new course. See Panopto guidance on Understanding Moodle rollover with Panopto
Full guidance on using Panopto is available in the Panopto Staff Guides.
Panopto replaced Lecturecast in September 2025. Legacy Lecturecast links copied from 2024/25 Moodle courses will no longer be active and should be deleted, or re-linked to Panopto recordings. See guidance on How to reuse lecture recordings from previous academic year

Zoom meetings

Zoom meeting links are not copied over from the previous year.

LTI (Learning Tools Interoperability) Links

LTI links are copied over from the previous year. These may need to be re-configured.
Add new LTI links where appropriate, following the guidance on the M39 - External Tool (LTI) page.

Glossary Activities

By default, the Rollover Tool imports entries into the Glossary activities.

If you want a Glossary activity to be empty in the new year's page, you need to duplicate the rolled-over activity, then delete the original.

1. Switch Edit mode on.

2. Click the three dots (Edit) next to the Glossary activity.

3. Select Duplicate.
   
   

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   This will create a copy with the word (copy) appended to the title of the activity.
   
   
   

4. Click the three dots (Edit) next to the original Glossary activity.

5. Click Delete.
   
   

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6. Click the pen icon to rename the new Glossary activity, remove (copy) from the title, then press Enter on your keyboard to save.

Database activities

By default, the Rollover Tool imports entries into the Database activities.

If you want a Database activity to be empty in the new year's page, you need to duplicate the rolled-over activity then delete the original, using the same process as for the Glossary activity above.

Groups and group restrictions for activities

If your course was using groups and activity restrictions linked to groups in your 2025/26 course, these will have rolled over to the 2026/27 course.

• Remove any CMIS groups, as these won't match your 2026/27 groups.

• Check the rules for any restrictions are still correct, and that your groups are as you require.