Page Comparison

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Zoom meetings, LTI (Learning Tools Interoperability) links, Reading List/Library block, Common Timetable Block do not get rolled over into the new Moodle course.
Please review the checklist page M30f - Updating and checking your course, ready for use this academic year for a comprehensive list of items to review after you have completed the rollover.

The Advanced Forum is not a core Moodle activity, so will also not be rolled over.  Please manually add these to the new course, after rollover.

What Moodle roles get rolled-over to the new course? 

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1. Access the course you want to roll over.
2. Click More in the tab menu at the top of the site, then click Course Rollover. 
   
   The Course Rollover tool will take you through a series of steps to confirm information about the course you are rolling over. 

   Step One - Alignment

   This step allows the tool to identify the data from Portico for the course you want to rollover.

3. Select the Alignment Type for your Course – Module, Programme or Miscellaneous.
   This  This will automatically select the correct category for your course to be rolled over to.
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   Info

   The first page will ask you to identify its category alignment. In this initial release, you will be able to align your course with: Module(s) – Those courses that align with one or more Module deliveries. This means your module will be located in the Moodle category with all the other modules for the course. Programme(s) – Those courses that align with a Programme or Route code. This means your course will be located in the Moodle category for the Programme, with all the other Programme-level pages. Miscellaneous/Supplementary resource – Those courses usually align with one of several Programme or Route codes. This means your course will be located in the Moodle category for 'Miscellaneous'.

   
   

   Warning
   Do not select 'Programme' if your course only aligns to Module delivery code(s). This would lead to having no suggested data in the next screen 'Course Data'. (see below) The tool will suggest the SITS-based names and codes based on your module(s) alignments or your programme(s)/route(s) alignments.

   
   

4. Under Alignments with Portico deliveries, you are presented with a proposed delivery alignment for next year, based on current mappings of your course (if you have mappings in the Portico Block). This does not map student enrolments.
   Check whether a module/programme delivery was previously aligned to your course.
   You must select a delivery alignment for the rollover tool to work.

5. Review the suggested alignments. Ensure the year in the suggested alignment year is 2023.

   Info

   The Course Rollover tool will show the Module Deliveries that “may” be currently associated with the course, and will do its best to auto suggest the next academic year equivalent Module deliveries.These alignments are the same as you would see in our Portico Enrolment Tool. However, in this context the alignments are NOT being used for enrolment and will not have any effect on the membership of your course, as they still require mapping activation from within the Portico Enrolment Tool.

   
   

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6. If this is not correct, or you need to align to multiple module deliveries, use the Search box to find your module delivery(ies) or programme entities from Portico (if your course is not aligned to a Portico module, but a programme or department).
7. Select the module/programme alignment(s) required. Ensure the year in the suggested alignment year is 2023.
8. Click the Next button.

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1. On this screen, you see a summary of the configuration for your Current course and the Rolled-over course you are about to create.
   The tool will auto-populate the fields from available information within Moodle/Portico, and based on the information you provided in the previous screen.
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2. Check the course start and end date. This is important as it will determine if your course appears in the 'past', 'in progress' or 'future' filters within the My courses tab in Moodle.
   The suggestion is taken from the module delivery data in Portico.
   You can change the current course’s start and end date.

   Note
   If the course start and end date change in future, you can still change them in the Moodle Course Settings for the course.

   
   

3. The rolled-over course information will offer Course full/short names as well as a Course ID number and will display course start/end dates as currently listed within Portico.
   The tool uses the alignment you previously selected and also highlights the Moodle category that the course will be rolled over to.

   Info
   You also have an option to amend the Course full/short names as well as a Course ID number. We do not recommend you change this unless you are making multiple copies of the same Moodle course (see M30c - Duplicating a Moodle course within the academic year).

   
   

   Note
   If the rolled-over course already exist, you will have an error message as you cannot have a source with the same name/title.

   
   

4. Check (and amend if incorrect) the rolled-over course start and end date.

   Info
   Going forward with future developments, course end and start dates will be highly important, as they will be triggers for automated activities within Moodle. It is important to remember that only courses that fall within a current start/end date will be displayed by default on the My courses tab as this displays “In Progress” courses by default.

   
   

5. When you are ready, click the Schedule rollover button.
   
   
6. You will get a confirmation of the scheduled rollover on-screen.
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7. You can navigate away from this screen. You will receive an email of confirmation when the rollover is complete. Return to the new 2023/24 course to check and update the course for the new academic year.

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If the rollover fails, there will be an error message in first column of the table. This should indicate the reason for the error.
Review the Course Rollover Tool: known issues page to check whether it's a known error and please contact the Digital Education team please fill out this MyServices form if this doesn't resolve your issue.

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