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Assessments in WISEflow

Assessments in WISEflow

This page contains guidance for coursework and for examinations that do not use the lockdown browser. If you are going to take an exam that uses the lockdown browser, read our guidance on Lockdown Browser Exams in WISEflow.

image-20241120-112151.png PDF assessments (FLOWassign)

IMPORTANT: When converting your document(s) into a PDF, you should NOT use a third party or online PDF converter as this can prevent you from successfully uploading your file and, in extreme cases, result in a non-submission.

FLOWassign type flows are commonly used for assessments where you are expected to submit an essay or written report.

  • Upload a single PDF file (maximum file size 200MB) as your main submission

  • If permitted, you may upload appendix material of any file type (up to 5GB, including your main PDF file)

How to submit a PDF assessment (FLOWassign)

FLOWassign Written Guidance

  1. Log into WISEflow and access the assessment from your flow overview.


    If appropriate, the coursework brief or exam files can be found in the Assignments area. Next to each file is a preview button which opens compatible files in a new tab and a download button.

     

  2. Upload your PDF file into the main submission slot (1). Optional: additional files can be uploaded as appendix material (2) if this has been permitted. You can preview your PDF before continuing if needed.

    A screenshot of the main page for a FLOWassign type flow. Areas to upload files have been labelled with numbers that correspond to the text description above.

  3. Fill in the cover sheet if this is needed. If there is no option to fill in the cover sheet, proceed to the next step.

  4. Click the Click here to submit button.

image-20241120-112024.png Multimedia assessments (FLOWhandin)

FLOWhandin type flows are often used for assessments where the main submission is not an essay or written report, such as code, video submissions, presentations and portfolios. They may also be used where the main submission is expected to be a very large file.

  • Accepts any file type and multiple files as your main submission (maximum size 5GB)

How to submit a multimedia assessment (FLOWhandin)

FLOWhandin Written Guidance

  1. Log into WISEflow and access the assessment from your flow overview.


    If appropriate, the coursework brief or exam files can be found in the Assignments area. Next to each file is a preview button which opens compatible files in a new tab and a download button.

  2. Upload your file(s) into the main submission slot. You can preview some file formats (e.g. PDF, mp4) before submitting if needed.

  3. Fill in the cover sheet if this is needed. If there is no option to fill in the cover sheet, proceed to the next step.

  4. Click the Click here to submit button.

Online Tests and Exams, including multiple-choice (FLOWmulti)

  • Questions are answered directly in your web browser

  • Can include a variety of question types (multiple choice, typed answers, fill in the blanks, etc.)

FLOWmulti Navigation

A screenshot of the FLOWmulti exam environment. Parts of the page have been labelled with numbers from 1 to 10, in accordance with the description below.

  1. Assessment title: includes your candidate number.

  2. Item number: if your assessment has multiple sections, this counter will indicate the section you are currently on.

  3. Question area: contains any questions or written instructions that have been included in your assessment.

  4. Next and back buttons: used to skip forward or backwards through the assessment.

  5. Tools: tools you may find useful when completing your assessment, such as flagging a question, adding a sticky note, and accessibility settings.

  1. The current time

  2. Announcements: any announcements previously made during your assessment can be accessed here.

  3. Pause participation: this option can be used to hide your screen if you need to leave your device unattended. Note that it will not pause the time remaining on your assessment.

  4. End time, time left and save status of your assessment: if the countdown timer here makes you feel anxious, it can be hidden by clicking on it.

  5. Go to submission button: you will need to hand in your work to complete the assessment.

Tools in FLOWmulti

Important: any notes or drawings made using these tools are NOT provided to the marker when you submit your assessment and cannot be recovered afterwards. Make sure all of the information that you want to be marked is included in your answers to the questions!

image-20241120-182726.png Flag an item: allows you to flag a section of the assessment that you want to return to later. Flagged items will be displayed in the overview.

image-20241120-184033.png Overview: allows you to see attempted, unattempted, partially attempted and flagged sections of the assessment. You can click on a section to jump to it.

image-20241120-184309.png Accessibility: provides options to change the background and font colour of the assessment and increase the size of question text.

image-20241120-184510.png Notepad: allows you to make notes during your assessment. The notepad can be carried over to different sections of your assessment.

image-20241120-184856.png Sticky notes: allows you to make notes during your assessment. Sticky notes will “stick” in place and remain on the section they are made in.

image-20241120-185003.png Hide sticky notes: hide all sticky notes. This tool can be clicked again to reveal sticky notes.

image-20241120-185248.png Drawing mode: can be used to draw on a section of your assessment. Drawings will remain on the section they are made in.

image-20241120-185402.png Hide drawings: hide all drawings. This tool can be clicked again to reveal drawings.

How to submit an online test or exam (FLOWmulti)

FLOWmulti Written Guidance

  1. Log into WISEflow and access the assessment from your flow overview.

  2. At the bottom of the page, click the Start participation button.

     

  3. Depending on the nature of your assessment, you may be required to enter a password to access the questions. If no password is needed, the questions and any instructions will be displayed immediately.

     

  4. Read any instructions carefully and answer the questions. If the FLOWmulti assessment contains multiple pages, you can use the navigation arrows to go to the next or previous section.

     

  5. When you have finished answering the questions or when the end time is reached, click Go to submission.

     

  6. Tick the box and click Submit my paper to finish.

Important: All FLOWmulti submissions are final! Once you have submitted your answers, you cannot change or withdraw them.

image-20241212-232128.png Assessments without an online submission (FLOWattend)

  • Used when a submission is not required in WISEflow so that feedback and grades can still be provided online (e.g. performance, practical or attendance based assessments, oral presentations, OSCEs, etc.)

You do not need to submit anything to FLOWattend type flows and will only use them to access your grade and/ or feedback at a later date. See Accessing Grades and Feedback for more information.

Group Projects

Group work is supported on the following flow types:

  • FLOWassign

  • FLOWhandin

  • FLOWattend

There are three types of group submission in WISEflow:

  • Groups Submission: One group member can submit on behalf of the entire group (unless using FLOWattend). The entire group receives the same grade and feedback.

  • Individual Submissions: Each group member must upload and submit something (unless using FLOWattend). Each group member receives their own grade and feedback.

  • Group with Shared Submission and Individual Grading: One group member can submit on behalf of the entire group (unless using FLOWattend). Each group member receives their own grade. Feedback is shared with the entire group.

The type of group submission that has been set up for your assessment will always be clearly communicated on the main page underneath the submission date information.

If you have not already been assigned a group by your department administrators, you may be expected to create your own groups. You must be added to a group before you can make a submission.

Forming a group and inviting group members

  1. Access the relevant flow (assessment) from your overview and click Form group.

     

  2. On the prompt that appears, you can optionally give your group a name and then select other students to invite to the group. Once you have selected at least one other group member, click the Form group button.

    image-20251126-182939.png

     

  3. Any group invites can be seen below the group submission information on the main flow page. Students can Accept or Reject the invitation. When you choose to form a group, you will automatically reject any pending invites.

Removing Group Membership

You can remove yourself from a group by clicking on the burger button next to your details and then clicking Remove from group. Click Confirm to proceed with removal.

If you wish to rejoin the group, you will need to be invited back by another group member.

Help with Group Membership

If you are having any issues with group membership (e.g. you have been added to the wrong group or are having difficulty joining a group), contact your department administrators for assistance.