AssessmentUCL (WISEflow)

There are a number of different assessment tools and platforms supported at UCL. For more information on the most suitable option for your assessment, take a look at the Assessment Matrix!

AssessmentUCL (AUCL, WISEflow) is a dedicated end-to-end digital assessment platform with Portico integration, aimed at enhancing the design and delivery of assessment at UCL.

Link to AssessmentUCL (WISEflow): https://uk.wiseflow.net/ucl

Select the UCL authenticator when logging in:

If the UCL authenticator is not available, click Search for your institution and select University College London - AssessmentUCL LIVE from the list:

A screenshot of different login authenticators for accessing AssessmentUCL (WISEflow). The button to search for an institution is highlighted.

If your department is thinking about running departmental assessments on AssessmentUCL (WISEflow), please view our recommendations and next steps for departments.

User guides:

Manager - Author - Marker (Assessor) - Moderator (Reviewer) - External Examiner (Reviewer) - Student (Participant)

What is AssessmentUCL (WISEflow)?

The AssessmentUCL (WISEflow) platform is UCL's branding of the WISEflow platform. Guidance and documentation will refer to WISEflow as AssessmentUCL (WISEflow).

WISEflow uses different terminology to UCL so below are some useful definitions.

WISEflow terminology	UCL terminology

WISEflow terminology	UCL terminology
WISEflow	AssessmentUCL (WISEflow) (AUCL (WISEflow))
Flow	Assessment e.g. exam, essay, report
Flow type	Assessment type e.g. oral, written exam, multimedia
Participant	Student
Assessor	Tutor (first or second marker)
Author	Module Lead, Tutor (or Exam Liaison Officer, Teaching Administrator)
Reviewer	Module Lead, External Examiner, Exam Board Chair
Manager	Exam Liaison Officers, Teaching Administrators
Supporter	Digital Assessment Advisors, Faculty Learning Technologist Leads, Digital Education Support Analysts and Central Assessment Team

What assessments can be run on AssessmentUCL (WISEflow)?

If you wish to run your assessments on AssessmentUCL (WISEflow), it is recommended that you submit your request to the Digital Assessment team at least 8 weeks in advance of the start date of the assessment.

Flow Type	Description	Features	Suitable for following assessment types (refer to UCL's Assessment Operating Model)
FLOWassign	File-based assessment where students upload a PDF file submission (file size: 200MB)	PDF file (up to 200MB) Appendix (if enabled): files up to 5GB In-line annotations (e.g. highlighting) Turnitin similarity report Section based marking - via Rubric Based Assessments Mark input Summary comment Rubric marking	Controlled-conditioned exams Take-home papers Coursework and other assignments (e.g. essays, reports) Dissertation/research project
FLOWmulti	Online assignments authored on the platform. Includes multiple question types, multiple-choice, interactive questions etc.	50 different question types available (free-text, embedded images etc) Auto-scored and manually scored questions. Statistics/ data analytics Annotation comment Section based marking available Mark input Summary comment Rubric marking	Controlled-conditioned exams Take-home papers Quizzes and In-class tests
FLOWhandin	Allows submission of various digital formats (audio and video files) as well as PDF, Word and Excel. File limit: 5GB	Various digital formats accepted One or more files up to 5GB Mark input Summary comment Rubric marking	Coursework and other assessments (where Turnitin is not required - e.g. portfolios)
FLOWattend	Can be used as a grade and feedback repository. Nothing submitted in AssessmentUCL (WISEflow).	Mark input Summary comment Rubric marking Assessment can be hidden from student view	Assessments where an online submission is not required.
FLOWoral	Enables administrative support of oral exams, such as scheduling oral exam slots. Nothing submitted in AssessmentUCL (WISEflow), students are timetabled.	Markers can take notes digitally on the platform as student presents in-person or via web conference platform (Teams, Zoom etc) Mark input Summary comment Rubric marking	Practical exams
FLOWcombine	Supports sequential or conditional assessments where assessment is broken down into smaller elements.	Combination of file types Sequential or conditional assessments Formative assessment (tbc) Mark input Summary comment Rubric marking	Coursework and other assignments (e.g. portfolio, reflective journal, etc.)

Please note that AssessmentUCL (WISEflow) does not currently support peer review assessment whereby students assess the work of the fellow peers or alternatively they evaluate the peer contribution to a group project. If you are wanting support on running peer assessment, please contact your Faculty LT Lead.

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What role might I have on AssessmentUCL (WISEflow)?

You can have more than one role on the same assessment instance, and different roles on different assessment instances.

UCL role	Example AssessmentUCL (WISEflow) roles

UCL role	Example AssessmentUCL (WISEflow) roles
Tutor/Module Lead	Author to create assignment paper and rubrics Assessor to mark Reviewer to moderate any marking and in some cases to approval final assessment marks
Course Administrator Faculty Learning Technologist Lead Exam Liaison Officer	Manager to create assignments and track progress. Author to support the creation of online exam content (i.e. MCQs)
External Examiner	Reviewer to review assessments including student submissions and marking
Student	Participant
Post Graduate Teaching Assistants PhD students	Author to create assignment paper and marking rubrics Assessor to mark

You can learn about the different roles by opening the UCL role guides below:

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How do I log into AssessmentUCL (WISEflow)?

Login to AssessmentUCL (WISEflow)/Wiseflow by using the direct link here: WISEflow - More than paperless
Click on UCL.

You will be taken to the UCL sign in page, please enter your UCL username (remember to add '@ucl.ac.uk') and your password:

If this is your first time logging into AssessmentUCL (WISEflow), you may be asked to accept the Privacy Policy.
You will now arrive on the AssessmentUCL (WISEflow) dashboard. Select the relevant tab at the top depending on the functions you want to use:

Participation = this tab is for Students taking assessments on the platform

Invigilation = this tab is for invigilators of assessments on the platform

Authoring = this tab is where you can author content (i.e. for MCQ exams) on the platform

Marking = this tab is where marking of assessments can take place

Reviewing = this tab is where moderating and reviewing of assessments can take place

Managing = this tab is where staff supporting assessments can manage the set up and delivery of assessments

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Who does what on AssessmentUCL (WISEflow)?

For the setting up of an assessment on AssessmentUCL (WISEflow) platform, the table below indicates the tasks that different UCL roles and teams will perform to manage assessments.

CAT = Central Assessment Team
DAA = Digital Assessment Advisor
FLTL = Faculty Learning & Technology Lead
ELO = Exam Liaison Officer in a Department
TA= Teaching Administrator in a Department

	Centrally managed assessments				Departmentally managed assessments
Functions	Integrated	CAT	DAA/FLTL	ELO/TA	Integrated	CAT	DAA/FLTL	ELO/TA
Create assessment via SITS integration	Yes	Yes	No	No	Yes	Yes	Yes	No
Populate participation and assessment deadlines	Yes	Yes	No	No	No (manual)	Yes	Yes	No
Check/edit assessment basic information (quality check)		Yes	Yes	Yes		Yes	Yes	Yes
Add pdf file assignment: FlowAssign		Yes	No	Selected depts only		No	No	Yes
Add online assignment: FlowMulti		No	No	Yes		No	No	Yes
Add multimedia assignments: FlowHandin		No	No	Yes		No	No	Yes
Upload additional material to assessments		No	No	Yes		No	No	Yes
Add/edit cover sheet		Yes	No	No		Yes	Yes	No
Set up marking and feedback options		No	Yes	Yes		No	No	Yes
Add additional markers to assessment (Assessor role): users not recorded in SITS	Yes	No	No	Yes	Yes	No	No	Yes
Add additional moderators to assessment (Reviewer role): users not recorded in SITS	Yes	No	No	Yes	Yes	No	No	Yes
Add additional Authors to assessment: users not recorded in SITS	Yes	No	No	Yes	Yes	No	No	Yes
Add additional Managers: users not recorded in SITS	Yes	Yes	No	No	Yes	No	No	No
Section based marking: allocate questions to markers - FlowMulti and Rubric based assessments		No	No	Yes		No	No	Yes
Add and manage Rubric including RBA		No	Yes	Yes		No	No	Yes
Set up late submissions: where applicable		Yes	No	No		Yes	Yes	No
Activate assessment (flow)		Yes	No	No		Yes	Yes	Yes
View student participation using the Flow Monitor		Yes	Yes	Yes		Yes	Yes	Yes
Approve final marks: FLOWmulti (section based marking) AND RBA		No	No	Yes		No	No	Yes
Un-submit or reset final marks		No	No	Yes		No	No	Yes
Transfer marks via Portico integration		No	No	Yes		No	No	Yes
Export marks via csv file		No	No	Yes		No	No	Yes
Download submissions to pdf		No	No	Yes		No	No	Yes
Release feedback to students		No	No	Yes		No	No	Yes
Apply late penalties		No	No	Yes		No	No	Yes

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What training is available?

You can view recordings of previous training sessions on the AssessmentUCL (WISEflow) Training page.

Where can I get support?

Please check our AssessmentUCL (WISEflow) staff support page on how to get support for your assessment.

Accessibility

An accessibility statement on the Wiseflow platform is currently being prepared by Digital Education.

It is also possible to download any of the guidance pages in this resource centre as PDF or Word documents.

For more information please see the Accessibility and AssessmentUCL (WISEflow) page.

Recommended browser and device set up

Browsers
When using AssessmentUCL (WISEflow), it is recommended that you use the two latest major versions of the following browsers:

Google Chrome
Mozilla Firefox
Safari

Web browsers not listed here may also be used to access AssessmentUCL (WISEflow), however we cannot guarantee a consistent user experience for them. Make sure that your chosen browser is up to date at all times to prevent errors from occurring when using WISEflow.

If you have a version of the browsers above that is more than two versions old, you will need to update it or use an alternative browser.

Device set up

To reduce the risk of connectivity issues while taking assessments on the platform, please ensure;

you have disabled any browser plugins (such as adblockers)
you are not logged onto a VPN
you have closed background programmes

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