Key information 

In TI2, a 'Category admin' tool (moodle-local_clc_admin) has been developed to manage the new category structure and enrolments at category level in conjunction with a 'Rollover Tool' (moodle-local_coourse_rollover) to copy course content. Deployment is planned for the 3.11.7 release with code in prod on the 12th May. Configuration & such will lead to effective go-live on the 13th or 16th May.

We need to do comms on this and provide staff training & documentation for this process.

In scope

• Deploy and configure the 2 CLC plugins in Moodle prod.
• Create new 2021-22 and 2022-23 yearly structures and copy enrolments at category level in Moodle prod.
• Remove Reset function in Moodle prod for staff.
• Devise a comms plan for staff/students
• Develop end user documentation and review current wiki pages for staff and students.
• Create technical documentation for site admins.
• Move 2022/23 courses from 'Temporary 22/23 Courses' into the new structure.
• Develop, schedule and run training sessions/workshops.
• Create and share comms about changes (Digi Ed Blog, Weekly Student Comms, Education Bulletin, UCL Staff News,Teams Channels, Moodle ticker)
  
• We should provide an outline of our CLC roadmap & attract feedback on the tool
• Gather feedback from stakeholders for further development.
• Sort feedback, consider it & add into backlog

Out of scope

Further tool development

Acceptance Criteria to include

The rollover tool works as expected and stakeholders are satisfied with the new end of year procedures.

Measured by stakeholders' feedback and a reduction in the number of service requests.

Additional Information and links